HelloForms
Family · free template

Babysitter Application Form

Vet babysitters and nannies on experience, checks and references.

Questions
28
Pages
4
Layouts
classic
Conditional rules
3
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About this template

Whether you are an agency building a roster or a family hiring directly, the questions that matter about a babysitter are consistent, and this application form asks them in a defensible order. The applicant gives contact details, date of birth, right-to-work status and whether they drive, with licence and insurance details where transporting children is involved. Experience is captured by age band — babies, toddlers, primary and teenagers — with the number of years, the settings they have worked in and the largest number of children they have looked after at once. Qualifications and training cover childcare qualifications, paediatric first aid with expiry date, safeguarding training and food hygiene. Screening questions ask about background checks with reference numbers, any prohibition from working with children, and consent to further checks. Availability is recorded by day and time including overnight and short notice. Two professional references with dates of employment are required, and the applicant signs a declaration confirming the accuracy of everything given.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — About you

  • Full namerequired
  • Date of birthrequired
  • Email addressrequired
  • Mobile number
  • Home address
  • Do you have the right to work here?required
  • Do you drive and would you transport children?required
  • Licence number, insurance and business use cover

Page 2 — Experience

  • Years of childcare experiencerequired
  • Age groups you are confident withrequired
  • Most children cared for at once
  • Describe your childcare experiencerequired
  • Settings you have worked in (family, nursery, school, camp)

Page 3 — Qualifications and checks

  • Childcare qualifications
  • Paediatric first aid trained?required
  • Certificate expiry date
  • Other training
  • Do you hold a current background check?required
  • Check reference number and issue date
  • Have you ever been prohibited from working with children?required
  • Upload certificates and checks

Page 4 — Availability and references

  • Days availablerequired
  • Times availablerequired
  • Hourly rate expected
  • Reference 1 — name, relationship, dates, contactrequired
  • Reference 2 — name, relationship, dates, contactrequired
  • Agreementrequired
  • Applicant signaturerequired

28 questions in total.

Conditional logic included

  • When “Do you drive and would you transport children?” is Yes, require “Licence number, insurance and business use cover”.
  • When “Do you hold a current background check?” is Yes, require “Check reference number and issue date”.
  • When “Paediatric first aid trained?” is Yes, require “Certificate expiry date”.

Works in this layout

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Frequently asked questions

Is this suitable for an agency?
Yes — the checks, training and reference sections give you a screening record you can audit per applicant.
Can families use it directly?
Absolutely — send the link to candidates and compare answers side by side before interviewing.
Does it collect certificates?
An upload field takes first aid certificates, qualifications and background check documents.
Can we add a trial-shift step?
Add a scheduling question or send a follow-up booking form to candidates you shortlist.

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