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Family · free template

After-School Program Registration

Register children for clubs with sessions, collection and consents.

Questions
24
Pages
5
Layouts
classic · card
Conditional rules
3
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About this template

After-school clubs juggle registers, dietary needs and a different collection arrangement every day of the week, and this registration form captures all of it in one submission. Parents give the child's details, class and school, then select which clubs or activities they want and which days each will run, along with the term or block being booked. A collection section is deliberately granular: the parent states how the child leaves each day, whether they walk home alone with permission, which adult collects them and whether they move on to another provider such as a sports coach. Snack and allergy questions cover dietary requirements and anything the club must not serve. Medical needs, inhalers and behaviour support notes are recorded so club staff have the same information as the school day team. Payment preference covers per-session, weekly or block payment and any childcare voucher scheme. Consents for photography, local walks and emergency treatment are individually agreed and signed by the parent.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Child details

  • Child's full namerequired
  • Date of birthrequired
  • School and classrequired

Page 2 — Clubs and sessions

  • Clubs requestedrequired
  • Days requiredrequired
  • Booking periodrequired
  • Start daterequired

Page 3 — Collection

  • How will your child leave each day?required
  • Permission statement and time they should leave
  • Adults authorised to collect (name, relationship, phone)required
  • Moving on to another activity afterwards?required
  • Provider name and handover arrangement

Page 4 — Health and snacks

  • Any dietary requirements or allergies?required
  • Details and severity
  • Any medical needs during club hours?required
  • Medical details and medication
  • Behaviour or support notes club staff should know

Page 5 — Payment and consent

  • Parent or carer namerequired
  • Email addressrequired
  • Mobile number
  • Payment preferencerequired
  • I consent torequired
  • Agreementrequired
  • Parent or carer signaturerequired

24 questions in total.

Conditional logic included

  • When “Will your child walk home alone?” is Yes, require “Permission statement and time they should leave”.
  • When “Any dietary requirements or allergies?” is Yes, require “Details and severity”.
  • When “Moving on to another activity afterwards?” is Yes, require “Provider name and handover arrangement”.

Works in both layouts

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Frequently asked questions

Can we charge per session?
Yes — a products field can price per session, per week or per block, with vouchers noted separately.
How do staff get the daily register?
Export submissions to CSV filtered by day, or view them in the workspace to build each afternoon's register.
Does it handle changing collection arrangements?
The collection page covers walking home, siblings and handovers to other providers, and can be resubmitted when arrangements change.
Can we use it for holiday clubs?
Booking period includes holiday club, so the same form covers term-time and holiday provision.

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