After-School Program Registration
Register children for clubs with sessions, collection and consents.
A ready-to-use childcare & family form for small teams who need a reliable intake process: 24 questions, 5 pages, 3 conditional rules.
- Questions
- 24
- Pages
- 5
- Layouts
- classic · card
- Conditional rules
- 3
Searches this template answers
- after school program form
- club registration form
- kids activity signup form
- holiday club form
- enrichment program form
- free after school form template
Also filed under
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 5 — Child details
This template runs as a straight sequence — no branching rules.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Medical disclaimer present — passingThis form does not provide medical advice, diagnosis or treatment. Information you share here is not a substitute for care from a qualified clinician. In an emergency, contact your local emergency service immediately.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
After-School Program Registration is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in childcare & family.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 24 questions across 5 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 18 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It allows multiple selections without free text.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 5 pages keeps each screen short and shows respondents how much is left.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of After-School Program Registration lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features conditional validation: if “How will your child leave each day?” is Walks home alone, “Permission statement and time they should leave” becomes mandatory before the form can be sent.
- Features conditional validation: if “Any dietary requirements or allergies?” is Yes, “Details and severity” becomes mandatory before the form can be sent.
- Features conditional validation: if “Moving on to another activity afterwards?” is Yes, “Provider name and handover arrangement” becomes mandatory before the form can be sent.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
After-school clubs juggle registers, dietary needs and a different collection arrangement every day of the week, and this registration form captures all of it in one submission. Parents give the child's details, class and school, then select which clubs or activities they want and which days each will run, along with the term or block being booked. A collection section is deliberately granular: the parent states how the child leaves each day, whether they walk home alone with permission, which adult collects them and whether they move on to another provider such as a sports coach. Snack and allergy questions cover dietary requirements and anything the club must not serve. Medical needs, inhalers and behaviour support notes are recorded so club staff have the same information as the school day team. Payment preference covers per-session, weekly or block payment and any childcare voucher scheme. Consents for photography, local walks and emergency treatment are individually agreed and signed by the parent.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — Child details
- Child's full namerequired
- Date of birthrequired
- School and classrequired
Page 2 — Clubs and sessions
- Clubs requestedrequired
- Days requiredrequired
- Booking periodrequired
- Start daterequired
Page 3 — Collection
- How will your child leave each day?required
- Permission statement and time they should leave
- Adults authorised to collect (name, relationship, phone)required
- Moving on to another activity afterwards?required
- Provider name and handover arrangement
Page 4 — Health and snacks
- Any dietary requirements or allergies?required
- Details and severity
- Any medical needs during club hours?required
- Medical details and medication
- Behaviour or support notes club staff should know
Page 5 — Payment and consent
- Parent or carer namerequired
- Email addressrequired
- Mobile number
- Payment preferencerequired
- I consent torequired
- Agreementrequired
- Parent or carer signaturerequired
24 questions in total.
How the form changes as it's filled in
This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “How will your child leave each day?”
- Makes answers required
If “How will your child leave each day?” is Walks home alone, “Permission statement and time they should leave” becomes required before the form can be submitted.
Driven by “Any dietary requirements or allergies?”
- Makes answers required
If “Any dietary requirements or allergies?” is Yes, “Details and severity” becomes required before the form can be submitted.
Driven by “Moving on to another activity afterwards?”
- Makes answers required
If “Moving on to another activity afterwards?” is Yes, “Provider name and handover arrangement” becomes required before the form can be submitted.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the after-school program registration, matched on the words people actually search for.
Child Pick-Up Authorization Form
activityauthorizationbabysitterchildcarecollection
Daycare Enrollment Form
activityauthorizationbabysitterchildcareconsent
Field Trip Permission Slip
activityauthorizationbabysitterchildcareconsent
Quick Pick-Up Authorisation
activityauthorizationbabysitterchildcarecollection
Babysitter Application Form
activityauthorizationbabysitterchildcaredaycare
Child Custody Alert Form
activityauthorizationbabysitterchildcarecollection
Privacy & compliance
This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.
Frequently asked questions
Can we charge per session?
Yes — a products field can price per session, per week or per block, with vouchers noted separately.
How do staff get the daily register?
Export submissions to CSV filtered by day, or view them in the workspace to build each afternoon's register.
Does it handle changing collection arrangements?
The collection page covers walking home, siblings and handovers to other providers, and can be resubmitted when arrangements change.
Can we use it for holiday clubs?
Booking period includes holiday club, so the same form covers term-time and holiday provision.
Is the After-School Program Registration template free to use?
Yes. You can preview and test After-School Program Registration on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the After-School Program Registration template ask for?
It asks 24 questions across 5 pages, 18 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the After-School Program Registration form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this childcare & family form work?
3 conditional rules ship with the template: Features conditional validation: if “How will your child leave each day?” is Walks home alone, “Permission statement and time they should leave” becomes mandatory before the form can be sent. Features conditional validation: if “Any dietary requirements or allergies?” is Yes, “Details and severity” becomes mandatory before the form can be sent. Features conditional validation: if “Moving on to another activity afterwards?” is Yes, “Provider name and handover arrangement” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.
Where do responses to the After-School Program Registration form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the After-School Program Registration form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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