Build · free template

Site Safety Inspection

Three-page site safety walk: job number and phase, access, work at height, plant and electrical checks, welfare, plus findings with owners and dates.

A ready-to-use construction form for small teams who need a reliable intake process: 35 questions, 3 pages, 3 conditional rules.

Questions
35
Pages
3
Layouts
classic
Time to complete
≈ 14 min
Conditional rules
3
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 3 — Site context

Which site, and who is on it today

Were the previous inspection's actions closed?

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Site Safety Inspection is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in construction.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 35 questions across 3 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 29 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It accepts a document or photo upload as evidence.
  • It records a signature you can keep as proof of agreement.
  • It pins the request to a specific date.
  • It captures a full postal address.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Site Safety Inspection lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features conditional validation: if “Was any work stopped during this inspection?” is Yes, “What was stopped, and why” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Were the previous inspection's actions closed?” is No, “Which actions remain open” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Is scaffold in use on site?” is Yes, “Date of the last scaffold inspection” becomes mandatory before the form can be sent.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A safety walk that produces a tick sheet with no owners changes nothing. This three-page inspection is written for a live construction site and ends with actions that have names and dates. The first page sets the context: job number, phase, main trades on site, operatives present, weather, who is inspecting and whether the previous inspection's actions were closed. The second page walks the site in the order most people actually walk it — perimeter and public interface, access routes and stairs, housekeeping and materials storage, excavations and edge protection, scaffold and tower status with the last check date, ladders and podiums, plant and lifting operations, electrical and temporary supplies, hot works, dust and noise controls, and manual handling. The third page covers welfare and people: facilities, first aid provision, fire points and escape routes, signage, PPE compliance observed, inductions and tickets, then findings graded by severity with an owner and a date for each, and whether anything required work to stop. Standards and inspection frequencies come from local regulation and your own safety plan, so the form records observations against your regime.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Site context

  • Job numberrequired
  • Site address
  • Phaserequired
  • Inspection daterequired
  • Inspected byrequired
  • Role or companyrequired
  • Main trades on site todayrequired
  • Operatives on siterequired
  • Weatherrequired
  • Were the previous inspection's actions closed?required
  • Which actions remain open

Page 2 — Site conditions

  • Perimeter, hoarding and public interfacerequired
  • Access routes, stairs and edge protectionrequired
  • Housekeeping and materials storagerequired
  • Excavations and supportrequired
  • Is scaffold in use on site?required
  • Date of the last scaffold inspection
  • Ladders, podiums and mobile towersrequired
  • Plant, lifting operations and exclusion zonesrequired
  • Electrical and temporary suppliesrequired
  • Hot works, dust, noise and vibration controlsrequired
  • Observations on site conditions

Page 3 — Welfare, people and actions

  • Welfare facilities and drinking waterrequired
  • First aid provision and trained first aidersrequired
  • Fire points, extinguishers and escape routesrequired
  • Signage and site rules displayedrequired
  • PPE use observedrequired
  • Inductions and tickets checkedrequired
  • Any finding graded high?required
  • Findings, severity, owner and daterequired
  • Was any work stopped during this inspection?required
  • What was stopped, and why
  • Next inspection duerequired
  • Attach photos of findings
  • Signed by the inspectorrequired

35 questions in total.

Example of a completed construction safety inspection checklist

Shows how a routine site safety walk might be recorded, area by area.

Job number
J-2287
Inspection date
2026-02-11
Inspected by
Marcus Lindqvist
Main trades on site today
Groundworks, scaffolding
Access routes, stairs and edge protection
Satisfactory
Is scaffold in use on site?
Yes
Any finding graded high?
No
Was any work stopped during this inspection?
No
Next inspection due
2026-02-25

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Was any work stopped during this inspection?”

  • Makes answers required

    If “Was any work stopped during this inspection?” is Yes, “What was stopped, and why” becomes required before the form can be submitted.

Driven by “Were the previous inspection's actions closed?”

  • Makes answers required

    If “Were the previous inspection's actions closed?” is No, “Which actions remain open” becomes required before the form can be submitted.

Driven by “Is scaffold in use on site?”

  • Makes answers required

    If “Is scaffold in use on site?” is Yes, “Date of the last scaffold inspection” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Carry the last one with you

    The form opens by asking whether previous actions closed, so start the walk with last week's list rather than a blank page.

  2. 2

    Photograph every finding

    A photo attached to the finding removes the argument about whether it was as bad as described.

  3. 3

    Give each action a name

    Findings without an owner and a date are observations, not actions, and nothing about the site changes.

  4. 4

    Route stop-work immediately

    Send any submission recording stopped work straight to the site manager and safety lead, not into a weekly digest.

Mistakes to avoid

  • Marking everything satisfactory to finish the walk quickly, which makes the record worse than none.
  • Recording findings with no owner, so the same items reappear week after week.
  • Inspecting only the areas that are easy to reach and never the far end of the site.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Track findings to closure by owner and date, feed recurring themes into the next toolbox talk, and note the inspection in the daily site report.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the site safety inspection, matched on the words people actually search for.

Frequently asked questions

How is this different from a building inspection checklist?

That one inspects a building's condition. This inspects a live construction site: scaffold, excavations, plant, hot works, welfare and PPE, with actions and owners.

How often should it be done?

Frequency comes from local regulation and your own safety plan. The form asks when the next inspection is due so the cycle is visible.

Does it replace a risk assessment?

No. A risk assessment plans controls before work; this checks whether those controls exist on the ground on a given day.

Can a subcontractor complete it?

They can inspect their own work area, and the role field records who did it, but the principal contractor's own inspection should still take place.

Is the Site Safety Inspection template free to use?

Yes. You can preview and test Site Safety Inspection on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Site Safety Inspection template ask for?

It asks 35 questions across 3 pages, 29 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Site Safety Inspection form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this construction form work?

3 conditional rules ship with the template: Features conditional validation: if “Was any work stopped during this inspection?” is Yes, “What was stopped, and why” becomes mandatory before the form can be sent. Features conditional validation: if “Were the previous inspection's actions closed?” is No, “Which actions remain open” becomes mandatory before the form can be sent. Features conditional validation: if “Is scaffold in use on site?” is Yes, “Date of the last scaffold inspection” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Site Safety Inspection form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Site Safety Inspection form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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