Build · free template

Subcontractor Bid Form

Three-page trade package bid: the package and drawings priced, rates and totals, plus labour, supervision, insurance and safety documents on site.

A ready-to-use construction form for small teams who need a reliable intake process: 35 questions, 3 pages, 4 conditional rules.

Questions
35
Pages
3
Layouts
classic
Time to complete
≈ 16 min
Conditional rules
4
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 3 — Package and company

Which package are you bidding for?

Include your country code.

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Subcontractor Bid Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in construction.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 35 questions across 3 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 25 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It records a signature you can keep as proof of agreement.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Subcontractor Bid Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

  • Features conditional validation: if “Will you supply materials for this package?” is Yes, “Materials included in the price” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Do you need plant provided by the main contractor?” is Yes, “Which plant you need provided” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Are RAMS ready for this package?” is No, we would write them after award, “When RAMS would be available” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Any part of this package sublet?” is Yes, “What is sublet, and to whom” becomes mandatory before the form can be sent.
  • All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Choosing a trade on price alone is how a site ends up with two operatives where six were promised. This three-page form asks for the price and the resource behind it. The first page identifies the package: project and job number, package title, the phase and area it covers, the drawing revision priced, and the bidding trade with its registration, insurance and any accreditation. The second page prices the work — rate structure, labour, materials if supplied, plant, the total, and any day rates for extra work, so variations do not need a fresh negotiation later. The third page covers delivery, and it is the page that separates bids: operatives on site each week, who supervises them, how many hold the required tickets, whether method statements and risk assessments will be provided before starting, waste responsibility, and lead time from instruction. Because insurance and safety documents are asked for at bid stage, the winner does not spend a week chasing paperwork before the first shift. Appointment terms and retention are agreed in the subcontract, not here.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Package and company

  • Project namerequired
  • Job numberrequired
  • Package titlerequired
  • Phase or area coveredrequired
  • Drawing revision pricedrequired
  • Company namerequired
  • Company registration number
  • Traderequired
  • Contact for this bidrequired
  • Contact emailrequired
  • Contact phone

Page 2 — Price and rates

  • Rate structurerequired
  • Labour elementrequired
  • Will you supply materials for this package?required
  • Materials included in the price
  • Materials element
  • Plant element
  • Total package pricerequired
  • Day rate for additional work
  • Do you need plant provided by the main contractor?required
  • Which plant you need provided
  • Excluded from this pricerequired

Page 3 — Labour, safety and start

  • Operatives on site each weekrequired
  • Site supervisor namerequired
  • Operatives holding the required ticketsrequired
  • Are RAMS ready for this package?required
  • When RAMS would be available
  • Public liability coverrequired
  • Employer's liability coverrequired
  • Any part of this package sublet?required
  • What is sublet, and to whom
  • Who removes waste from your work?required
  • Lead time from instruction, in working daysrequired
  • Attach rates, RAMS, certificates or accreditations
  • Signed for the companyrequired

35 questions in total.

Example of a completed subcontractor bid form

Shows how a trade might price a package and set out the crew and paperwork behind the number.

Project name
Birchwood Apartments Phase 2
Package title
Second-fix electrical
Company name
Hartley Electrical Services
Total package price
68400
Operatives on site each week
6
Site supervisor name
Tom Okafor
Are RAMS ready for this package?
Yes, attached
Lead time from instruction, in working days
10

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 4 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Will you supply materials for this package?”

  • Makes answers required

    If “Will you supply materials for this package?” is Yes, “Materials included in the price” becomes required before the form can be submitted.

Driven by “Do you need plant provided by the main contractor?”

  • Makes answers required

    If “Do you need plant provided by the main contractor?” is Yes, “Which plant you need provided” becomes required before the form can be submitted.

Driven by “Are RAMS ready for this package?”

  • Makes answers required

    If “Are RAMS ready for this package?” is No, we would write them after award, “When RAMS would be available” becomes required before the form can be submitted.

Driven by “Any part of this package sublet?”

  • Makes answers required

    If “Any part of this package sublet?” is Yes, “What is sublet, and to whom” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Ask every trade the same questions

    Send the same link to all bidders for a package so labour numbers and exclusions sit side by side rather than in five different formats.

  2. 2

    Read page three first

    Operatives, supervision and tickets predict whether a package finishes on time far better than the total price does.

  3. 3

    Collect certificates at bid stage

    The attachment field means the winner's insurance and RAMS are already on file before the first shift.

  4. 4

    Bank the day rate

    Having an agreed day rate in the bid means small extras become a change order rather than a negotiation.

Mistakes to avoid

  • Awarding on total price without comparing crew size, then discovering the programme was never achievable.
  • Chasing insurance and RAMS after award, which loses the first week of the package.
  • Leaving waste responsibility unstated, so skips and clearing appear as an unbudgeted cost.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Shortlist on crew and exclusions as well as price, save the winner's certificates against the job number, and reuse the agreed day rate in every change order on that package.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the subcontractor bid form, matched on the words people actually search for.

Privacy & compliance

This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.

Frequently asked questions

How is this different from a subcontractor agreement?

The agreement is the appointment itself, with terms and signatures. This is the bid before it: what the trade would charge and what resource sits behind the number.

Is it only for main contractors?

Mostly. A homeowner comparing two trades is better served by a quote request form; this assumes a job number, packages and site supervision.

Should we ask for rates or a lump sum?

Ask which they are offering. The rate structure question means measured-rate and fixed-price bids stay comparable instead of being flattened into one number.

Can we use the answers as a contract?

No. Treat them as the priced offer and put the appointment in a subcontract; the form deliberately stops short of terms.

Is the Subcontractor Bid Form template free to use?

Yes. You can preview and test Subcontractor Bid Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Subcontractor Bid Form template ask for?

It asks 35 questions across 3 pages, 25 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Subcontractor Bid Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this construction form work?

4 conditional rules ship with the template: Features conditional validation: if “Will you supply materials for this package?” is Yes, “Materials included in the price” becomes mandatory before the form can be sent. Features conditional validation: if “Do you need plant provided by the main contractor?” is Yes, “Which plant you need provided” becomes mandatory before the form can be sent. Features conditional validation: if “Are RAMS ready for this package?” is No, we would write them after award, “When RAMS would be available” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Subcontractor Bid Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Subcontractor Bid Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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