Everyday · free template

Lost and Found Item Claim

Item description and ownership verification checklist for claims teams.

A ready-to-use automotive, travel & more form for garages, dealers and fleet operators: 16 questions, 2 pages.

Questions
16
Pages
2
Layouts
classic
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Also filed under

Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 2 — The item

Claim a lost item

Attach a file — the size limit is shown below.

Any file type up to 50 MB (larger files are rejected) · uploads are saved on the live form

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Lost and Found Item Claim is built for garages, dealers and fleet operators who need to capture vehicle detail, service needs and contact preferences.

  • Garages, dealers and fleet operators working in automotive, travel & more.
  • Teams who need to capture vehicle detail, service needs and contact preferences without writing code or paying for a custom build.
  • Anyone replacing quotes based on missing vehicle information with one structured record per enquiry.
  • Respondents are vehicle owners and buyers — the form asks them 16 questions across 2 screens.

Why this form is useful

It removes the cost of quotes based on missing vehicle information and turns each submission into a record your team can act on immediately.

  • 10 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It records a signature you can keep as proof of agreement.
  • It pins the request to a specific date.
  • It captures a full postal address.
  • Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Lost and Found Item Claim lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered.

  • This template ships without branching rules, but it does use page-by-page progress with validation on each step.
  • You can add branching yourself in the Logic tab — pick a question, a condition, and the field or page it should reveal, hide, require or skip to.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — The item

  • Item categoryrequired
  • Detailed descriptionrequired
  • Where did you lose it?required
  • Date lostrequired
  • Approximate time
  • Photo of the item (if you have one)

Page 2 — Verification & contact

  • Describe something only the owner would knowrequired
  • Serial number or IMEI
  • Your namerequired
  • Email addressrequired
  • Phone number
  • Address for return shipping
  • Preferred return methodrequired
  • Photo ID or proof of purchase
  • Agreementrequired
  • Signaturerequired

16 questions in total.

Works in this layout

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Frequently asked questions

Is the Lost and Found Item Claim template free to use?

Yes. You can preview and test Lost and Found Item Claim on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Lost and Found Item Claim template ask for?

It asks 16 questions across 2 pages, 10 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Lost and Found Item Claim form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

Can I add conditional logic to this automotive, travel & more form?

Yes. The template runs as a straight sequence out of the box, and you can add show, hide, require or skip rules in the Logic tab — pick a question, a condition, and the field or page it should affect.

Where do responses to the Lost and Found Item Claim form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Lost and Found Item Claim form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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