Trades · free template

Moving Day Confirmation

The week-before check: access, keys, contacts and payment so moving day has no surprises.

A ready-to-use home services & trades form for builders, electricians, plumbers and contractors: 13 questions, 1 page, 3 conditional rules.

Questions
13
Pages
1
Layouts
classic · card
Conditional rules
3
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Live preview and test console

This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.

Moving day confirmation

Who holds the keys, when they are released, and any codes or gate access.

Include your country code.

This form does not provide financial, tax or legal advice. Any figures shown are indicative only and are not an offer of credit or a guarantee of terms. Please seek advice from a regulated adviser before making a decision.

2 questions are hidden by conditional logic right now — change an answer above to reveal them.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Financial disclaimer present — passingThis form does not provide financial, tax or legal advice. Any figures shown are indicative only and are not an offer of credit or a guarantee of terms. Please seek advice from a regulated adviser before making a decision.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Moving Day Confirmation is built for builders, electricians, plumbers and contractors who need to scope a job and price it without a site visit for every enquiry.

  • Builders, electricians, plumbers and contractors working in home services & trades.
  • Teams who need to scope a job and price it without a site visit for every enquiry without writing code or paying for a custom build.
  • Anyone replacing quoting blind and travelling out for work that never lands with one structured record per enquiry.
  • Respondents are homeowners and site managers — the form asks them 13 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of quoting blind and travelling out for work that never lands and turns each submission into a record your team can act on immediately.

  • 8 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It captures a phone number for urgent follow-up.
  • It pins the request to a specific date.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Moving Day Confirmation lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Parking arranged at both ends?” is No, the form dynamically exposes “Which end is difficult?”. Otherwise that question never appears.
  • Features conditional validation: if “Parking arranged at both ends?” is No, “Which end is difficult?” becomes mandatory before the form can be sent.
  • Features advanced show logic: if “Balance payment method” is Bank transfer, the form dynamically exposes “Payment details note”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Almost every bad moving day was predictable a week earlier, and this form is the conversation that predicts it. It re-confirms the date, has the customer acknowledge the arrival window in writing, and asks the two access questions that cause most delays: parking at both ends and the key or access plan for the new property. Answering no to parking triggers a permit note and requires the customer to say which end is difficult, so a suspension or a cone plan can be arranged rather than improvised. An on-the-day contact with a phone number matters because the person moving is often unreachable during the handover. Vulnerable people and pets on site is asked plainly, since crews need to know before doors are propped open all day. Finally the balance payment method is confirmed, which is the single most effective way to avoid chasing money after the van has driven away.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Confirm your move

  • Booking referencerequired
  • Confirm move daterequired
  • Arrival window acknowledgedrequired
  • Parking arranged at both ends?required
  • Which end is difficult?
  • Key and access planrequired
  • On-the-day contact name
  • On-the-day contact phonerequired
  • Anyone vulnerable or pets on site?
  • Balance payment methodrequired
  • Payment details note
  • Outstanding questions
  • Accept terms and conditionsrequired

13 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Parking arranged at both ends?

  • Reveals questions

    If “Parking arranged at both ends?” is No, the form reveals “Which end is difficult?”.

  • Makes answers required

    If “Parking arranged at both ends?” is No, “Which end is difficult?” becomes required before the form can be submitted.

Driven by “Balance payment method

  • Reveals questions

    If “Balance payment method” is Bank transfer, the form reveals “Payment details note”.

Set it up step by step

  1. 1

    Send it exactly a week out

    Early enough to arrange a parking suspension, late enough that the details are settled.

  2. 2

    Insist on a reachable contact

    The person moving is usually holding a phone that is out of battery by noon; get a second name.

  3. 3

    Confirm key release timing

    Completion times slip; agreeing what happens if keys are late prevents an argument on the driveway.

  4. 4

    Settle payment before unloading

    State the rule in the confirmation rather than raising it for the first time at the new house.

Mistakes to avoid

  • Assuming parking is fine because the customer said so at quote stage, weeks earlier.
  • Taking no on-the-day contact other than the person who is also handling the property handover.
  • Leaving the payment conversation to moving day itself.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Arrange any parking permits, brief the crew with the access plan and contact number, and confirm the payment arrangement in writing.

Works in both layouts

These pages cover the same subject ground as the moving day confirmation, matched on the words people actually search for.

Privacy & compliance

This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.

Frequently asked questions

When should this be sent?

About a week before the move. Any earlier and completion details are unknown; any later and permits cannot be arranged.

What if the completion date moves?

Ask for a fresh submission rather than an email amendment, so the crew brief always matches the booked record.

Why ask about pets and vulnerable people?

Crews prop doors open for hours; knowing in advance keeps pets contained and lets the team work considerately.

What precedes this form?

The Moving Quote Request and Moving Inventory Checklist, which share the same booking reference.

Is the Moving Day Confirmation template free to use?

Yes. You can preview and test Moving Day Confirmation on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Moving Day Confirmation template ask for?

It asks 13 questions across 1 page, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Moving Day Confirmation form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this home services & trades form work?

3 conditional rules ship with the template: Features advanced show logic: if “Parking arranged at both ends?” is No, the form dynamically exposes “Which end is difficult?”. Otherwise that question never appears. Features conditional validation: if “Parking arranged at both ends?” is No, “Which end is difficult?” becomes mandatory before the form can be sent. Features advanced show logic: if “Balance payment method” is Bank transfer, the form dynamically exposes “Payment details note”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Moving Day Confirmation form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Moving Day Confirmation form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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