Photo & Media Release Form

Who this template is for

Photo & Media Release Form is built for any team that needs demonstrable permission who need to record who agreed to what, and when.

• Any team that needs demonstrable permission working in consent, waivers & releases.
• Teams who need to record who agreed to what, and when without writing code or paying for a custom build.
• Anyone replacing consent claims you can't evidence months later with one structured record per enquiry.
• Respondents are customers, patients and participants — the form asks them 24 questions across 4 screens.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of consent claims you can't evidence months later and turns each submission into a record your team can act on immediately.

• 13 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a phone number for urgent follow-up.
• It accepts a document or photo upload as evidence.
• It records a signature you can keep as proof of agreement.
• It pins the request to a specific date.
• It captures a full postal address.
• It allows multiple selections without free text.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Photo & Media Release Form lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 5 conditional rules ship with it.

• Features advanced show logic: if “Is the person appearing over 18?” is No, the form dynamically exposes “Parent or guardian name”. Otherwise that question never appears.
• Features conditional validation: if “Is the person appearing over 18?” is No, “Relationship to the person appearing” becomes mandatory before the form can be sent.
• Features conditional validation: if “How long may the material be used?” is For a limited period, “Consent expiry date” becomes mandatory before the form can be sent.
• Features advanced show logic: if “May we use your name alongside the material?” is Yes, the form dynamically exposes “How your name should appear”. Otherwise that question never appears.
• Features advanced show logic: if “Do you agree to paid advertising use?” is Yes, the form dynamically exposes “Agreed fee or consideration”. Otherwise that question never appears.
• All 5 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.