Consent · free template

Waiver Form

General-purpose liability waiver for activities, events or facility use, with participant details, risk acknowledgement and signature.

A ready-to-use consent, waivers & releases form for any team that needs demonstrable permission: 15 questions, 3 pages, 3 conditional rules.

Questions: 15
Pages: 3
Layouts: classic · card
Conditional rules: 3
Typical time: 4 min

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Live preview and test console

This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.

Page 1 of 3 — Participant details

1 question is hidden by conditional logic right now — change an answer above to reveal it.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Waiver Form is built for any team that needs demonstrable permission who need to record who agreed to what, and when.

Any team that needs demonstrable permission working in consent, waivers & releases.
Teams who need to record who agreed to what, and when without writing code or paying for a custom build.
Anyone replacing consent claims you can't evidence months later with one structured record per enquiry.
Respondents are customers, patients and participants — the form asks them 15 questions across 3 screens.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of consent claims you can't evidence months later and turns each submission into a record your team can act on immediately.

9 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a phone number for urgent follow-up.
It records a signature you can keep as proof of agreement.
It pins the request to a specific date.
Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Waiver Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

Features advanced show logic: if “Is the participant under 18?” is Yes, the form dynamically exposes “Parent or guardian's name”. Otherwise that question never appears.
Features conditional validation: if “Is the participant under 18?” is Yes, “Parent or guardian's signature” becomes mandatory before the form can be sent.
Features advanced show logic: if “Do you have any medical conditions we should know about?” is Yes, the form dynamically exposes “Please describe”. Otherwise that question never appears.
All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

This waiver form is the broad, adaptable version — built to be relabelled for a climbing wall, a fun run, a rental facility, a one-off workshop or a kids' activity day without changing its structure. It collects the participant's details and, when the participant is a minor, a parent or guardian's details and signature instead. An activity or event name field keeps the waiver tied to a specific occasion even when the same form is reused across many bookings. The acknowledgement section states the general risks of participation in plain terms and asks the participant to confirm they understand them, followed by a release-of-liability statement and a medical-fitness confirmation, since most waivers fail in practice not because the legal wording is wrong but because the participant never actually read the risk section before signing. An emergency contact and any relevant medical information sit alongside the signature, so the same document that releases liability also gives on-site staff what they need if something happens. It is deliberately more general than the fuller Liability Waiver Form, which is written for higher-risk, single-activity contexts with more detailed risk disclosures.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Participant details

Activity or event namerequired
Participant's namerequired
Date of birth
Is the participant under 18?required
Parent or guardian's name
Email addressrequired
Phone number

Page 2 — Health and emergency contact

Do you have any medical conditions we should know about?
Please describe
Emergency contact name
Emergency contact phonerequired

Page 3 — Acknowledgement

Agreementrequired
Participant's signaturerequired
Parent or guardian's signaturerequired
Date signedrequired

15 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Is the participant under 18?”

Reveals questions
If “Is the participant under 18?” is Yes, the form reveals “Parent or guardian's name”.
Makes answers required
If “Is the participant under 18?” is Yes, “Parent or guardian's signature” becomes required before the form can be submitted.

Driven by “Do you have any medical conditions we should know about?”

Reveals questions
If “Do you have any medical conditions we should know about?” is Yes, the form reveals “Please describe”.

Set it up step by step

1
Name the activity on every waiver
Keep the activity/event field filled in accurately so each waiver is clearly tied to what the participant actually did.
2
Route minors to a guardian signature automatically
The logic rule already requires the guardian's signature for under-18 participants — don't make it optional.
3
Store signed waivers with the date and activity searchable
You'll need to retrieve a specific waiver quickly if an incident is reported weeks later.
4
Have someone read the risk statement aloud for groups
For school or youth groups, read the acknowledgement text aloud before collecting signatures so it isn't just skimmed past.

Mistakes to avoid

Reusing a waiver written for one activity across a very different, higher-risk one without updating the risk statement.
Not collecting an emergency contact, which is the first thing needed if something actually goes wrong.
Treating this as a substitute for proper legal advice on a genuinely high-risk activity — get that advice separately.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

Liability Waiver Form
Registration Form
Booking Form

What to do with the responses

File each signed waiver against the activity date and participant name, and review the risk statement annually or whenever the activity itself changes.

Works in both layouts

Browse classic templates Browse card templates

Forms that overlap this one

These pages cover the same subject ground as the waiver form, matched on the words people actually search for.

Privacy & compliance

This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.

Frequently asked questions

How is this different from the Liability Waiver Form?

The Liability Waiver Form is written with more detailed, activity-specific risk disclosures for higher-risk single activities. This Waiver Form is the general-purpose version, built to be relabelled quickly across many different low-to-moderate risk activities and events.

Is this legally binding on its own?

This is a starting point, not legal advice — have a lawyer review the risk and release wording for your specific activity and jurisdiction before relying on it.

Can I use this alongside a registration form?

Yes — many organisers add the waiver as a final page on their Registration Form, or send it as a separate required step before confirming a Booking Form request.

What if the participant is under 18 but attending without a parent?

Require the parent or guardian's signature to be collected in advance and brought or emailed in — this form's logic already routes minors to a guardian signature rather than accepting the participant's own.

Is the Waiver Form template free to use?

Yes. You can preview and test Waiver Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Waiver Form template ask for?

It asks 15 questions across 3 pages, 9 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Waiver Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this consent, waivers & releases form work?

3 conditional rules ship with the template: Features advanced show logic: if “Is the participant under 18?” is Yes, the form dynamically exposes “Parent or guardian's name”. Otherwise that question never appears. Features conditional validation: if “Is the participant under 18?” is Yes, “Parent or guardian's signature” becomes mandatory before the form can be sent. Features advanced show logic: if “Do you have any medical conditions we should know about?” is Yes, the form dynamically exposes “Please describe”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Waiver Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Waiver Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

More forms teams pair with the waiver form.

Related categories

All Consent, Waivers & Releases templates