Cleaning · free template

Recurring Cleaning Booking Form

Set up a repeating clean with day, frequency, access and priorities.

A ready-to-use cleaning & facilities form for small teams who need a reliable intake process: 22 questions, 5 pages, 3 conditional rules.

Questions
22
Pages
5
Layouts
card
Conditional rules
3
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Live preview and test console

This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.

Page 1 of 5 — Your booking

Set up your regular clean

Frequency
Preferred day
Arrival window

Every question on this page is currently visible.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Recurring Cleaning Booking Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in cleaning & facilities.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 22 questions across 5 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 15 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It records a signature you can keep as proof of agreement.
  • It pins the request to a specific date.
  • It captures a full postal address.
  • It allows multiple selections without free text.
  • It captures a numeric value you can filter and sort on.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Recurring Cleaning Booking Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features conditional validation: if “How will we get in?” is Key safe, “Key safe location and code” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Is there an alarm?” is Yes, “Alarm instructions” becomes mandatory before the form can be sent.
  • Features advanced show logic: if “Any rooms we should not enter?” is Yes, the form dynamically exposes “Which rooms?”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Once a customer has accepted a quote, the next form should set up the routine rather than re-ask the questions. This booking form captures the confirmed frequency and preferred day, the arrival window, the number of hours booked, and the start date, so the job can be dropped straight into a cleaner's round. Access is documented explicitly — someone home, key held by the company, key safe with code, or a concierge — along with alarm instructions and parking notes, which are the two things that most often cost a cleaner fifteen minutes. A priorities section lets the customer rank rooms and tasks so a short visit is spent where it matters, and lists anything the cleaner should not touch, from a home office desk to a child's room. Supply arrangements are agreed: customer provides products, cleaner brings their own, or eco products only. Payment preference and the cancellation notice period complete the setup, and the customer signs to confirm the recurring arrangement.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Your booking

  • Frequencyrequired
  • Preferred dayrequired
  • Arrival windowrequired
  • Hours per visitrequired
  • First visit daterequired

Page 2 — Your details

  • Full namerequired
  • Email addressrequired
  • Mobile number
  • Property address

Page 3 — Access

  • How will we get in?required
  • Key safe location and code
  • Is there an alarm?required
  • Alarm instructions
  • Parking notes

Page 4 — Priorities

  • Focus areasrequired
  • Tasks in priority order if time runs short
  • Any rooms we should not enter?required
  • Which rooms?
  • Cleaning productsrequired

Page 5 — Confirm

  • Payment preferencerequired
  • Agreementrequired
  • Customer signaturerequired

22 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “How will we get in?”

  • Makes answers required

    If “How will we get in?” is Key safe, “Key safe location and code” becomes required before the form can be submitted.

Driven by “Is there an alarm?”

  • Makes answers required

    If “Is there an alarm?” is Yes, “Alarm instructions” becomes required before the form can be submitted.

Driven by “Any rooms we should not enter?”

  • Reveals questions

    If “Any rooms we should not enter?” is Yes, the form reveals “Which rooms?”.

Works in this layout

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These pages cover the same subject ground as the recurring cleaning booking form, matched on the words people actually search for.

Privacy & compliance

This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.

Frequently asked questions

Does it charge automatically?

It records the payment preference; connect a payment provider and add a products field if you want the first visit paid at booking.

How do customers change their day?

Send the link again to re-confirm, or add a short amendment form for schedule changes.

Are key safe codes safe here?

Submissions are private to your workspace; restrict who can view them and remove the field if you prefer to take codes verbally.

Can cleaners see the priorities?

Export the job sheet or forward the submission so the assigned cleaner has the focus areas and no-go rooms in writing.

Is the Recurring Cleaning Booking Form template free to use?

Yes. You can preview and test Recurring Cleaning Booking Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Recurring Cleaning Booking Form template ask for?

It asks 22 questions across 5 pages, 15 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Recurring Cleaning Booking Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this cleaning & facilities form work?

3 conditional rules ship with the template: Features conditional validation: if “How will we get in?” is Key safe, “Key safe location and code” becomes mandatory before the form can be sent. Features conditional validation: if “Is there an alarm?” is Yes, “Alarm instructions” becomes mandatory before the form can be sent. Features advanced show logic: if “Any rooms we should not enter?” is Yes, the form dynamically exposes “Which rooms?”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Recurring Cleaning Booking Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Recurring Cleaning Booking Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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