Commercial Cleaning Proposal
Office and commercial cleaning intake: space, schedule, compliance and walkthrough booking.
A ready-to-use cleaning & facilities form for small teams who need a reliable intake process: 16 questions, 2 pages, 3 conditional rules.
- Questions
- 16
- Pages
- 2
- Layouts
- classic · card
- Conditional rules
- 3
Searches this template answers
- commercial cleaning proposal
- office cleaning quote form
- janitorial services quote
- commercial cleaning rfp
- contract cleaning enquiry form
Also filed under
Live preview and test console
This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.
Page 1 of 2 — Facility
1 question is hidden by conditional logic right now — change an answer above to reveal it.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Medical disclaimer present — passingThis form does not provide medical advice, diagnosis or treatment. Information you share here is not a substitute for care from a qualified clinician. In an emergency, contact your local emergency service immediately.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Commercial Cleaning Proposal is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in cleaning & facilities.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 16 questions across 2 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 7 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It pins the request to a specific date.
- It allows multiple selections without free text.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Commercial Cleaning Proposal lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features advanced show logic: if “Facility type” is Medical, the form dynamically exposes “Clinical waste handling needed?”. Otherwise that question never appears.
- Features conditional validation: if “Facility type” is Medical, “Clinical waste handling needed?” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Site walkthrough?” is Yes, the form dynamically exposes “Proposed walkthrough dates”. Otherwise that question never appears.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
Commercial cleaning is priced on square footage, frequency and hours of access, and a proposal written without all three is guesswork. This intake collects the facility profile first — type, size, floors and washroom count, since washrooms drive consumables and labour more than floor area does. The service page then establishes the shape of the contract: days per week, whether the work happens during business hours or after them, which services are in scope, and when it needs to start. Medical facilities reveal a required question about clinical waste, because that changes both the specification and the insurance. The compliance box is where a serious buyer tells you about their insurance thresholds, vetting requirements and site inductions, and reading it before you quote prevents winning work you cannot legally staff. Offering a walkthrough is what converts a competitive tender, so a yes reveals a question about proposed dates immediately.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — Facility
- Companyrequired
- Contact namerequired
- Email addressrequired
- Phone numberrequired
- Facility typerequired
- Clinical waste handling needed?
- Square footagerequired
- Floors
- Washrooms
Page 2 — Service required
- Days per weekrequired
- Preferred hours
- Services needed
- Start date
- Site walkthrough?
- Proposed walkthrough dates
- Insurance and compliance requirements
16 questions in total.
How the form changes as it's filled in
This template ships with 3 conditional rules, grouped into 3 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Facility type”
- Reveals questions
If “Facility type” is Medical, the form reveals “Clinical waste handling needed?”.
- Makes answers required
If “Facility type” is Medical, “Clinical waste handling needed?” becomes required before the form can be submitted.
Driven by “Site walkthrough?”
- Reveals questions
If “Site walkthrough?” is Yes, the form reveals “Proposed walkthrough dates”.
Set it up step by step
- 1
Price washrooms separately
Washroom count predicts labour and consumables better than square footage on most office contracts.
- 2
Read the compliance answer before quoting
Vetting levels and insurance minimums decide whether the contract is viable at your rates.
- 3
Always push for the walkthrough
Proposals following a site visit convert far better, and the visit surfaces the floor types nobody mentioned.
- 4
Quote per visit and per month
Facilities buyers compare monthly cost; operations compare per-visit hours. Give both.
Mistakes to avoid
- Quoting from square footage alone and discovering three washrooms and a canteen on the first shift.
- Missing after-hours access constraints, which change staffing costs entirely.
- Treating a medical facility like an office and omitting clinical waste from the specification.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Book the walkthrough, price per visit and per month against the stated frequency, and submit a proposal that answers the compliance requirements directly.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the commercial cleaning proposal, matched on the words people actually search for.
Cleaning Service Inquiry Form
bookingchecklistcleanercleaningenquiry
Cleaning Service Quote Request Form
bookingchecklistcleanercleaningenquiry
Deep Cleaning Quote Request
bookingchecklistcleanercleaningfacilitie
Quick Cleaning Quote
bookingchecklistcleanercleaningenquiry
Cleaning Service Feedback
bookingchecklistcleanercleaningfacilitie
House Cleaning Booking
bookingchecklistcleanercleaningfacilitie
Privacy & compliance
This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.
Frequently asked questions
How detailed should the specification be?
Detailed enough to be auditable: task, frequency and standard for each area. Vague specifications cause every contract dispute.
Should I quote before a walkthrough?
Give an indicative range from the form and a firm price after the visit, especially above a few thousand square feet.
What about consumables?
It is a checkbox here for a reason — decide whether you supply them and price it explicitly rather than absorbing the cost.
Which form suits one-off commercial work?
The Deep Cleaning Quote Request handles a single heavy clean without contract questions.
Is the Commercial Cleaning Proposal template free to use?
Yes. You can preview and test Commercial Cleaning Proposal on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Commercial Cleaning Proposal template ask for?
It asks 16 questions across 2 pages, 7 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Commercial Cleaning Proposal form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this cleaning & facilities form work?
3 conditional rules ship with the template: Features advanced show logic: if “Facility type” is Medical, the form dynamically exposes “Clinical waste handling needed?”. Otherwise that question never appears. Features conditional validation: if “Facility type” is Medical, “Clinical waste handling needed?” becomes mandatory before the form can be sent. Features advanced show logic: if “Site walkthrough?” is Yes, the form dynamically exposes “Proposed walkthrough dates”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Commercial Cleaning Proposal form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Commercial Cleaning Proposal form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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