Sponsorship Form
The classic sponsor sheet, digitised — back a participant with a pledge, contact details and Gift Aid.
A ready-to-use fundraising & alumni form for small teams who need a reliable intake process: 12 questions, 2 pages, 4 conditional rules.
- Questions
- 12
- Pages
- 2
- Layouts
- classic · card
- Conditional rules
- 4
Searches this template answers
- sponsorship form
- sponsorship form template
- sample sponsorship form
- sponsor form example
- sponsorship sheet
- sponsor a participant form
Also filed under
Live preview and test console
This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.
Page 1 of 2 — Your pledge
Every question on this page is currently visible.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Sponsorship Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in fundraising & alumni.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 12 questions across 2 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 5 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It captures a full postal address.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Sponsorship Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 4 conditional rules ship with it.
- Features conditional hiding: if “Pledge per mile or lap instead?” is Yes, “Pledge amount” is removed from the form and is never submitted.
- Features conditional validation: if “Pledge per mile or lap instead?” is Yes, “Amount per mile or lap” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Gift Aid declaration” is Yes, the form dynamically exposes “Home address”. Otherwise that question never appears.
- Features conditional validation: if “Gift Aid declaration” is Yes, “Home address” becomes mandatory before the form can be sent.
- All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
This is the paper sponsor sheet that travels round an office, rebuilt as a form that adds itself up. Page one records who is being sponsored, which event they are doing, the sponsor's name and either a fixed pledge or a per-unit one — a pound a mile, fifty pence a lap — plus a short message of support that participants genuinely read on the morning of the event. Page two covers the practical half: email and phone so pledges can be collected, how the sponsor intends to pay, and a Gift Aid declaration for eligible taxpayers. It is the mirror image of the Sponsorship Request Form, which is a charity or club approaching a company for backing, with budgets, packages and branding rights. This one collects many small pledges from individuals for one participant. Two rules keep the maths clean: choosing a per-unit pledge hides the fixed amount and requires the per-unit figure instead, so no total is ever ambiguous, and ticking Gift Aid reveals a required home address, without which the declaration cannot be claimed.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — Your pledge
- Participant you're sponsoringrequired
- Event
- Sponsor namerequired
- Pledge amountrequired
- Pledge per mile or lap instead?
- Amount per mile or lap
- Message of support
Page 2 — Payment & consent
- Email addressrequired
- Phone number
- How will you pay?required
- Gift Aid declaration
- Home address
12 questions in total.
How the form changes as it's filled in
This template ships with 4 conditional rules, grouped into 4 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Pledge per mile or lap instead?”
- Hides questions
If “Pledge per mile or lap instead?” is Yes, the form hides “Pledge amount”, so nobody answers questions that don't apply.
- Makes answers required
If “Pledge per mile or lap instead?” is Yes, “Amount per mile or lap” becomes required before the form can be submitted.
Driven by “Gift Aid declaration”
- Reveals questions
If “Gift Aid declaration” is Yes, the form reveals “Home address”.
- Makes answers required
If “Gift Aid declaration” is Yes, “Home address” becomes required before the form can be submitted.
Set it up step by step
- 1
List your participants
Replace the participant dropdown with the people taking part so pledges are attributed without any manual matching.
- 2
Cap per-unit pledges
Add a maximum line to the per-unit help text — sponsors pledge more generously when the ceiling is stated.
- 3
Check your Gift Aid wording
Paste your charity's approved declaration text above the Gift Aid question; the wording is regulated.
- 4
Share one link per participant
Pre-fill the participant field with a link parameter so each fundraiser can share their own sponsor page.
- 5
Chase on completion
Export the 'pay on completion' pledges the day after the event, while goodwill is at its peak.
Mistakes to avoid
- Collecting pledges without contact details, which leaves nobody to chase when the event is over.
- Offering per-mile pledges with no cap, then discovering a sponsor expected a maximum they never wrote down.
- Treating a Gift Aid tick as a declaration — it only counts with a name and full home address attached.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Total the pledges per participant, send payment links to anyone who chose to pay on completion, and keep the Gift Aid declarations with home addresses in one export for your annual claim.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the sponsorship form, matched on the words people actually search for.
Alumni Contact Update Form
aidalumniappealcharitycontact
Charity Event Sponsorship Form
aidalumniappealcharitycorporate
Online Donation Form
aidalumniappealcharitycorporate
Raffle Ticket Order Form
aidalumniappealcharitycorporate
Recurring Donation Form
aidalumniappealcharitycorporate
Volunteer Fundraiser Registration Form
aidalumniappealcharitycorporate
Frequently asked questions
How is this different from the Sponsorship Request Form?
That one asks companies to sponsor an event or team, with packages and benefits. This one collects individual pledges backing a participant in a challenge.
Can sponsors pay through the form?
Yes — add a payment question in the builder for online payment, and keep the cash and pay-on-completion options for everyone else.
What does Gift Aid need?
A declaration from a UK taxpayer plus their full name and home address. That is why the address becomes required as soon as the box is ticked.
Can one sponsor back several participants?
Yes, by submitting once per participant. Keeping one pledge per submission is what makes per-participant totals reliable.
Is the Sponsorship Form template free to use?
Yes. You can preview and test Sponsorship Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Sponsorship Form template ask for?
It asks 12 questions across 2 pages, 5 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Sponsorship Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this fundraising & alumni form work?
4 conditional rules ship with the template: Features conditional hiding: if “Pledge per mile or lap instead?” is Yes, “Pledge amount” is removed from the form and is never submitted. Features conditional validation: if “Pledge per mile or lap instead?” is Yes, “Amount per mile or lap” becomes mandatory before the form can be sent. Features advanced show logic: if “Gift Aid declaration” is Yes, the form dynamically exposes “Home address”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Sponsorship Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Sponsorship Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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More forms teams pair with the sponsorship form.
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