Everyday · free template

Test Drive Booking Form

Dealership test drive scheduling with licence confirmation and optional trade-in vehicle details.

A ready-to-use automotive, travel & more form for garages, dealers and fleet operators: 10 questions, 1 page, 3 conditional rules.

Questions: 10
Pages: 1
Layouts: card · classic
Conditional rules: 3
Typical time: 2 min

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Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

3 questions are hidden by conditional logic right now — change an answer above to reveal them.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Test Drive Booking Form is built for garages, dealers and fleet operators who need to capture vehicle detail, service needs and contact preferences.

Garages, dealers and fleet operators working in automotive, travel & more.
Teams who need to capture vehicle detail, service needs and contact preferences without writing code or paying for a custom build.
Anyone replacing quotes based on missing vehicle information with one structured record per enquiry.
Respondents are vehicle owners and buyers — the form asks them 10 questions across 1 screen.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of quotes based on missing vehicle information and turns each submission into a record your team can act on immediately.

5 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a phone number for urgent follow-up.
Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Test Drive Booking Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

Features advanced show logic: if “Model of interest” changes, the form dynamically exposes “Available test-drive slot”. Otherwise that question never appears.
Features advanced show logic: if “Do you have a vehicle to trade in?” is Yes, the form dynamically exposes “Trade-in vehicle make and model”. Otherwise that question never appears.
Features advanced show logic: if “Do you have a vehicle to trade in?” is Yes, the form dynamically exposes “Trade-in year and mileage”. Otherwise that question never appears.
All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A test drive request that skips licence confirmation and trade-in details forces the sales team to call back before anything can actually be scheduled, which loses momentum right when interest is highest. This form asks for the model of interest first, and the available test-drive slot list updates to only show times that model is actually on the lot and free — no booking a slot for a car that's out on another drive. A direct question confirms the visitor holds a valid driver's licence, since dealerships legally can't hand over keys without one, and the form makes clear a licence will need to be shown in person regardless of the answer given here. For anyone considering a trade-in, answering yes reveals fields for the current vehicle's make, model, year and mileage, giving the sales rep a rough valuation to prepare before the visit instead of working it out cold at the desk. The form closes with a preferred date and a short note field for financing or trim questions, so whoever greets the visitor already knows what they're walking in to discuss.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Book your test drive

Full namerequired
Email addressrequired
Phone number
Model of interestrequired
Available test-drive slotrequired
Do you hold a valid driver's licence?required
Do you have a vehicle to trade in?
Trade-in vehicle make and model
Trade-in year and mileage
Anything you'd like to discuss — financing, trim options, add-ons?

10 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Model of interest”

Reveals questions
If “Model of interest” changes, the form reveals “Available test-drive slot”.

Driven by “Do you have a vehicle to trade in?”

Reveals questions
If “Do you have a vehicle to trade in?” is Yes, the form reveals “Trade-in vehicle make and model” and “Trade-in year and mileage”.

Set it up step by step

1
Sync the slot list to your lot schedule
Update available slots whenever a demo vehicle is already booked so double-bookings don't happen at the desk.
2
Pre-check licences before arrival
Confirm the licence answer when you call to confirm the appointment, since 'no' means you'll need an alternative plan for the drive.
3
Run a rough trade-in estimate ahead of time
Use the make, model, year and mileage fields to pull a ballpark value before the visitor arrives, so the conversation starts informed.
4
Prep the rep with the note field
Read the financing or trim question before the appointment so the rep can bring relevant numbers to the table.

Mistakes to avoid

Not tying the slot list to real vehicle availability, leading to overlapping bookings on the same demo car.
Skipping the licence question and finding out at the door that the visitor can't legally test drive.
Ignoring the trade-in fields until the visitor arrives, wasting time that could have gone into an early estimate.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Confirm the appointment by phone or text, pull a rough trade-in estimate if one was requested, and have the demo vehicle ready and fuelled at the booked time.

Works in both layouts

Browse card templates Browse classic templates

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These pages cover the same subject ground as the test drive booking form, matched on the words people actually search for.

Frequently asked questions

What if someone books without a valid licence?

Follow up before the appointment — you may still be able to offer a passenger ride-along or reschedule once they have one.

Can this be used for multiple dealership locations?

Yes, just add a location dropdown at the top and route notifications to the right sales team based on the answer.

Does the trade-in estimate replace an in-person appraisal?

No, it's only a rough starting point — an in-person inspection is still needed for a firm trade-in value.

How far in advance should slots be released?

Most dealerships open slots one to two weeks out, which keeps the list current without leaving it empty too often.

Is the Test Drive Booking Form template free to use?

Yes. You can preview and test Test Drive Booking Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Test Drive Booking Form template ask for?

It asks 10 questions across 1 page, 5 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Test Drive Booking Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this automotive, travel & more form work?

3 conditional rules ship with the template: Features advanced show logic: if “Model of interest” changes, the form dynamically exposes “Available test-drive slot”. Otherwise that question never appears. Features advanced show logic: if “Do you have a vehicle to trade in?” is Yes, the form dynamically exposes “Trade-in vehicle make and model”. Otherwise that question never appears. Features advanced show logic: if “Do you have a vehicle to trade in?” is Yes, the form dynamically exposes “Trade-in year and mileage”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Test Drive Booking Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Test Drive Booking Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

More forms teams pair with the test drive booking form.

Related categories

All Automotive, Travel & More templates