Field Trip Permission Slip
Collect trip consent with medical notes, transport and emergency contacts.
- Questions
- 22
- Pages
- 4
- Layouts
- card · classic
- Conditional rules
- 3
Searches this template answers
About this template
Paper permission slips come back late, damp and half-signed, and the missing ones are always discovered on the morning of the trip. This digital slip fixes that. It states the trip, destination, date, departure and return times and the cost, then asks the parent to consent or decline explicitly, so a non-response is visibly different from a refusal. Child details include the class or group and, importantly, any medical condition, allergy or medication relevant to the day, with a required details box when the answer is yes. Transport consent is separated by mode — coach, minibus, public transport or walking — and any travel sickness or seating needs are noted. Two emergency contacts who will be reachable during the trip hours are required. Consent covers photography during the trip, emergency treatment where a parent cannot be reached, and any activity-specific risk such as water or heights. Parents sign on screen and you get a live list of who has returned their slip.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — The trip
- Trip name and destinationrequired
- Trip daterequired
- Departure time
- Expected return time
- Cost per child
Page 2 — Your child
- Child's full namerequired
- Class or grouprequired
- Do you give permission for your child to attend?required
- Reason (optional)
Page 3 — Medical and transport
- Any medical needs relevant to this trip?required
- Medical details and medication for the day
- I consent to travel byrequired
- Any travel sickness or seating needs?required
- Please describe
- Packed lunch or provided lunch?
Page 4 — Contacts and consent
- Parent or carer namerequired
- Mobile reachable during the trip
- Email addressrequired
- Second emergency contact name and numberrequired
- I also consent torequired
- Agreementrequired
- Parent or carer signaturerequired
22 questions in total.
Conditional logic included
- When “Do you give permission for your child to attend?” is No, show “Reason (optional)”.
- When “Any medical needs relevant to this trip?” is Yes, require “Medical details and medication for the day”.
- When “Any travel sickness or seating needs?” is Yes, require “Please describe”.
Works in both layouts
Frequently asked questions
- How do we chase missing slips?
- The submissions list shows exactly who has responded, so you can chase only the families who have not.
- Can we take the trip payment?
- Yes — add a products field with the trip cost and payment is collected as the slip is signed.
- Can one slip cover siblings?
- Submit once per child so each consent and medical record is separate, which is what a trip leader needs on the day.
- Does declining still count as a response?
- Yes — an explicit No is recorded, so silence and refusal are never confused.
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