Build · free template

Certificate of Completion

Construction completion certificate: job number and contract works, the completion date, outstanding snags, documents handed over and signatures.

A ready-to-use construction form for small teams who need a reliable intake process: 25 questions, 2 pages, 4 conditional rules.

Questions
25
Pages
2
Layouts
classic
Time to complete
≈ 9 min
Conditional rules
4
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 2 — What is being certified

The works reaching completion

Is this full or partial completion?

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Certificate of Completion is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in construction.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 25 questions across 2 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 16 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It accepts a document or photo upload as evidence.
  • It records a signature you can keep as proof of agreement.
  • It pins the request to a specific date.
  • It allows multiple selections without free text.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Certificate of Completion lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

  • Features conditional validation: if “Is this full or partial completion?” is Partial, “What is excluded from this certificate” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Are any snags outstanding?” is Yes, “Number of snags outstanding” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Does anything outstanding affect use or safety?” is Yes, “What it affects, and the restriction” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Are all test certificates available?” is No, “Which certificates are still to come, and when” becomes mandatory before the form can be sent.
  • All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Completion on a construction job is not the same event as finishing the last task, because handover triggers dates, insurance changes and the start of a defects period. This form records it properly. The first page identifies what is being certified: project and job number, the contract or package title, the phase or units covered, the original and actual completion dates, and the drawing revision the works were built to. It asks whether completion is full or partial, and if partial exactly what is excluded, which is the single most commonly missing sentence in a handover. The second page is the position at completion: outstanding snags with a count and target date, whether anything outstanding affects use or safety, what is being handed over — as-built drawings, test certificates, warranties, operating manuals, keys and access devices — plus meter readings and who takes responsibility for the site from the completion date. Both parties sign with dates. What completion means contractually, and what defects period applies, comes from the contract itself, so the form records facts rather than asserting legal effect.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — What is being certified

  • Project namerequired
  • Job numberrequired
  • Contract or package titlerequired
  • Phase, units or areas coveredrequired
  • Drawing revision built to
  • Contract completion date
  • Actual completion daterequired
  • Is this full or partial completion?required
  • What is excluded from this certificate
  • Contractor companyrequired
  • Client or employerrequired

Page 2 — Position and handover

  • Are any snags outstanding?required
  • Number of snags outstanding
  • Snags to be cleared by
  • Does anything outstanding affect use or safety?required
  • What it affects, and the restriction
  • Handed over at completionrequired
  • Are all test certificates available?required
  • Which certificates are still to come, and when
  • Meter readings at completion
  • Who is responsible for the site from this daterequired
  • Attach snag list, certificates or photos
  • Signed for the contractorrequired
  • Signed for the clientrequired
  • Date signedrequired

25 questions in total.

Example of a completed certificate of completion form

Shows how a contractor might record completion, outstanding snags and handover documents.

Project name
Riverside Community Hall
Job number
J-9901
Contract or package title
Main building contract
Actual completion date
2026-06-30
Is this full or partial completion?
Full completion
Are any snags outstanding?
Yes
Number of snags outstanding
6
Snags to be cleared by
2026-07-14
Are all test certificates available?
Yes

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 4 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Is this full or partial completion?”

  • Makes answers required

    If “Is this full or partial completion?” is Partial, “What is excluded from this certificate” becomes required before the form can be submitted.

Driven by “Are any snags outstanding?”

  • Makes answers required

    If “Are any snags outstanding?” is Yes, “Number of snags outstanding” becomes required before the form can be submitted.

Driven by “Does anything outstanding affect use or safety?”

  • Makes answers required

    If “Does anything outstanding affect use or safety?” is Yes, “What it affects, and the restriction” becomes required before the form can be submitted.

Driven by “Are all test certificates available?”

  • Makes answers required

    If “Are all test certificates available?” is No, “Which certificates are still to come, and when” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Close the punch list first

    Bring the snag count straight from the punch list rather than estimating it, so the certificate matches the open list on the day.

  2. 2

    Never leave partial undefined

    If completion is partial, the excluded areas must be written out; that sentence prevents most post-handover disputes.

  3. 3

    Attach the document pack

    Certificates and manuals attached to the certificate itself means the client can find them a year later without asking.

  4. 4

    Record who holds the site

    Insurance and security usually change hands at completion, so name the responsible party in writing on the day.

Mistakes to avoid

  • Signing completion with an unquantified snag list, which makes the defects period unmanageable.
  • Handing over without test certificates and promising them later, then chasing them for months.
  • Certifying full completion when part of the site is still a working area, which confuses insurance and access.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Issue copies to both parties, start the defects period from the certified date, and clear remaining snags against this reference before any lien waiver or final payment.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the certificate of completion, matched on the words people actually search for.

Frequently asked questions

How is this different from a job completion sign-off?

Sign-off suits a single job or visit. This certificate covers a construction package: contract title, built-to revision, snag position, document handover and site responsibility.

Does signing it end our liability?

No. Defects periods, warranties and statutory duties continue under your contract and local law; the certificate records the date and position, nothing more.

Can we certify with snags outstanding?

Often yes, which is why the form counts them and asks whether any affect use or safety, rather than pretending the list is empty.

Who keeps the original?

Both parties should hold the same signed record, and the attachments keep the document pack with it rather than in a separate email.

Is the Certificate of Completion template free to use?

Yes. You can preview and test Certificate of Completion on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Certificate of Completion template ask for?

It asks 25 questions across 2 pages, 16 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Certificate of Completion form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this construction form work?

4 conditional rules ship with the template: Features conditional validation: if “Is this full or partial completion?” is Partial, “What is excluded from this certificate” becomes mandatory before the form can be sent. Features conditional validation: if “Are any snags outstanding?” is Yes, “Number of snags outstanding” becomes mandatory before the form can be sent. Features conditional validation: if “Does anything outstanding affect use or safety?” is Yes, “What it affects, and the restriction” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Certificate of Completion form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Certificate of Completion form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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