Build · free template

Construction Bid Proposal

Three-page bid submission for a build package: the tender being answered, priced scope with a cost breakdown, programme, exclusions and validity.

A ready-to-use construction form for small teams who need a reliable intake process: 35 questions, 3 pages, 3 conditional rules.

Questions
35
Pages
3
Layouts
classic
Time to complete
≈ 18 min
Conditional rules
3
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 3 — Tender and bidder

Which tender are you pricing?

Include your country code.

Public liability cover in place?

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Construction Bid Proposal is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in construction.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 35 questions across 3 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 21 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It records a signature you can keep as proof of agreement.
  • It pins the request to a specific date.
  • It allows multiple selections without free text.
  • It captures a numeric value you can filter and sort on.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Construction Bid Proposal lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features conditional validation: if “Are there provisional sums in this price?” is Yes, “List the provisional sums and what they cover” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Can you start on the date in the tender?” is No, we would need a different date, “Earliest start date you can commit to” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Will any of this package be subcontracted?” is Yes, “Which sections, and to whom” becomes mandatory before the form can be sent.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A bid that arrives as a single PDF price is almost impossible to compare against three others, which is why tender reviews stall. This three-page form makes every bidder answer the same questions in the same order. The first page ties the submission to the tender: project name and job number, the tender reference and issue date, the drawing and specification revisions priced, and the bidding company with its trade, registration number and insurance cover. The second page is the money: a breakdown by work section with labour, materials, plant and preliminaries separated, provisional sums listed, and the total carried at the bottom so nobody has to add it up by hand. The third page covers everything a price means nothing without — start date, programme in weeks, crew size, sequencing constraints, what is specifically excluded, assumptions made, payment terms sought and how long the price stands. Because the drawing revision is captured, a later change order can point at exactly what was priced. Commercial terms, retention and any contract wording are decided in negotiation; this form gathers a comparable bid.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Tender and bidder

  • Project namerequired
  • Job or tender numberrequired
  • Tender issue daterequired
  • Drawing revision pricedrequired
  • Specification revision priced
  • Bidding companyrequired
  • Company registration number
  • Primary traderequired
  • Contact for this bidrequired
  • Contact emailrequired
  • Contact phone
  • Public liability cover in place?required

Page 2 — Priced breakdown

  • Scope you are pricing, in your own wordsrequired
  • Labourrequired
  • Materialsrequired
  • Plant and equipment
  • Preliminaries and site setup
  • Overheads and profit
  • Total bid pricerequired
  • Are there provisional sums in this price?required
  • List the provisional sums and what they cover
  • Will any of this package be subcontracted?required
  • Which sections, and to whom

Page 3 — Programme and terms

  • Can you start on the date in the tender?required
  • Earliest start date you can commit to
  • Programme duration in weeksrequired
  • Typical crew on site
  • Sequencing or access constraints we should know about
  • Specifically excluded from this pricerequired
  • Assumptions this price relies on
  • Payment terms sought
  • Price held for this many daysrequired
  • Attach breakdown, programme or certificates
  • Confirmationsrequired
  • Signed for the bidding companyrequired

35 questions in total.

Example of a completed construction bid proposal form

Shows how a contractor might price and submit a tender package, including the breakdown and validity period.

Project name
Maple Ridge Care Home Extension
Job or tender number
T-2291
Drawing revision priced
A-102 Rev C
Bidding company
Fenwick & Hale Builders Ltd
Total bid price
412500
Programme duration in weeks
14
Specifically excluded from this price
Landscaping and external paving
Payment terms sought
Monthly valuation, 30 days

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Are there provisional sums in this price?”

  • Makes answers required

    If “Are there provisional sums in this price?” is Yes, “List the provisional sums and what they cover” becomes required before the form can be submitted.

Driven by “Can you start on the date in the tender?”

  • Makes answers required

    If “Can you start on the date in the tender?” is No, we would need a different date, “Earliest start date you can commit to” becomes required before the form can be submitted.

Driven by “Will any of this package be subcontracted?”

  • Makes answers required

    If “Will any of this package be subcontracted?” is Yes, “Which sections, and to whom” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Send it with the drawings, not after

    The revision fields only work if the bidder has the pack in front of them, so issue the link in the same email as the tender documents.

  2. 2

    Lock the closing date

    Set the form to close at the tender deadline so late bids cannot land quietly and undermine the comparison.

  3. 3

    Export the breakdown

    Because labour, materials and plant are separate numbers, the responses export straight into a comparison sheet without retyping.

  4. 4

    Keep exclusions visible

    Read the exclusions column before the total; most awarded bids that overrun were the cheapest because something was left out.

Mistakes to avoid

  • Accepting a lump sum with no breakdown, which makes later change orders impossible to price fairly.
  • Leaving the drawing revision out, so nobody can tell afterwards whether a change was a change or always in scope.
  • Asking for contract terms here, which turns a bid form into a negotiation and slows every submission down.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Collect bids into one table, compare section by section rather than on the total, and carry the winning bid's drawing revision into the change order and RFI forms.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the construction bid proposal, matched on the words people actually search for.

Privacy & compliance

This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.

Frequently asked questions

How is this different from an estimate approval form?

Estimate approval is a client saying yes to a price you sent. This is a contractor answering a tender package, with revisions priced, a breakdown and a validity period.

Should retention and contract terms be in here?

No. Ask for payment terms sought and leave the rest to negotiation, or bidders start attaching their own contracts instead of pricing your scope.

Can subcontractors use it?

They can, but the Subcontractor Bid Form asks about supervision, RAMS and site labour, which is what a main contractor actually needs from a trade package.

What if the tender changes mid-bid?

Issue the revision, and because each submission records what it priced, you can see instantly which bids need re-pricing.

Is the Construction Bid Proposal template free to use?

Yes. You can preview and test Construction Bid Proposal on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Construction Bid Proposal template ask for?

It asks 35 questions across 3 pages, 21 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Construction Bid Proposal form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this construction form work?

3 conditional rules ship with the template: Features conditional validation: if “Are there provisional sums in this price?” is Yes, “List the provisional sums and what they cover” becomes mandatory before the form can be sent. Features conditional validation: if “Can you start on the date in the tender?” is No, we would need a different date, “Earliest start date you can commit to” becomes mandatory before the form can be sent. Features conditional validation: if “Will any of this package be subcontracted?” is Yes, “Which sections, and to whom” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Construction Bid Proposal form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Construction Bid Proposal form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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