Horse Boarding Agreement
Set out horse identification, boarding dates, feeding routines, veterinary contacts, monthly fees, emergency permissions and owner acceptance in one record.
A ready-to-use contracts & agreements form for small teams who need a reliable intake process: 24 questions, 3 pages, 2 conditional rules.
- Questions
- 24
- Pages
- 3
- Layouts
- classic · card
- Time to complete
- ≈ 9 min
- Conditional rules
- 2
Searches this template answers
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 3 — Parties and scope
This template runs as a straight sequence — no branching rules.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Horse Boarding Agreement is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in contracts & agreements.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 24 questions across 3 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 21 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a full postal address.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Horse Boarding Agreement lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Medication assistance required?” is Yes, “Written medication instructions for review” becomes mandatory before the form can be sent.
- Features conditional validation: if “Emergency veterinary care authorized?” is Yes, “Authorized spending limit and escalation instructions” becomes mandatory before the form can be sent.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
Boarding a horse is an ongoing care relationship, and a price per month says little about what the barn has promised to do. This agreement identifies the owner and horse, records the selected boarding arrangement and establishes the start date. A description with markings and identification references helps staff distinguish animals accurately, especially when owners keep more than one horse at the same facility. The care section records feeding, turnout, handling concerns and routine veterinary and farrier contacts. Medication needs prompt written instructions for review rather than suggesting that any staff member can administer treatment. Emergency decision-making is addressed through contact order, veterinary authorization and an owner-stated spending limit, with escalation instructions when the owner cannot be reached. None of those fields substitutes for professional veterinary judgment. Monthly charges, included services, additional care fees and departure notice are then documented before signature. Barn managers can use the completed agreement to prepare a separate daily care sheet while keeping billing and permission details in the owner file. This is intended for boarding facilities, not horse sales, training-only engagements or permission to ride. A separate activity waiver may be appropriate for riding, and the barn should have qualified advice on its own boarding terms and emergency procedures.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — Parties and scope
- Boarding facilityrequired
- Horse owner namerequired
- Email addressrequired
- Phone numberrequired
- Mailing address
- Horse name, description and identificationrequired
- Boarding start daterequired
- Boarding arrangementrequired
- Emergency contact and phonerequired
Page 2 — Service details and charges
- Included feeding, turnout and stall servicesrequired
- Diet, handling concerns and restrictionsrequired
- Veterinarian and farrier contactsrequired
- Medication assistance required?required
- Written medication instructions for review
- Emergency veterinary care authorized?required
- Authorized spending limit and escalation instructions
- Monthly rate, currency and due daterequired
- Extra care charges and deposit termsrequired
Page 3 — Review and acceptance
- Health records required before arrivalrequired
- Termination notice and horse collection procedurerequired
- Barn acceptance representativerequired
- Agreementrequired
- Horse owner signaturerequired
- Date signedrequired
24 questions in total.
How the form changes as it's filled in
This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Medication assistance required?”
- Makes answers required
If “Medication assistance required?” is Yes, “Written medication instructions for review” becomes required before the form can be submitted.
Driven by “Emergency veterinary care authorized?”
- Makes answers required
If “Emergency veterinary care authorized?” is Yes, “Authorized spending limit and escalation instructions” becomes required before the form can be submitted.
Set it up step by step
- 1
Inspect the care arrangement
Confirm that the selected boarding level matches the barn’s actual services.
- 2
Review instructions with staff
Resolve feeding, handling and medication questions before arrival.
- 3
Agree emergency escalation
Check veterinary contacts and what staff should do if the owner cannot answer.
- 4
Schedule intake and billing
Record acceptance, request required health records and establish the first payment date.
Mistakes to avoid
- Using “full board” without defining included care.
- Leaving emergency spending authority unstated.
- Assuming training or riding access is included in boarding.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Prepare a staff care sheet from the approved instructions, schedule arrival and keep emergency contacts accessible to authorized barn personnel.
Works in both layouts
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Privacy & compliance
This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.
Frequently asked questions
Does this include riding permission?
No. Riding activities need their own arrangements and, where appropriate, a reviewed waiver such as General Liability Waiver Form.
Can I list pasture board?
Yes. Specify what feeding, shelter checks and other care the barn supplies under that selection.
Does this approve medication administration?
It records instructions for review. The barn must confirm staff capability and veterinary requirements separately.
What if the owner declines emergency authorization?
Resolve an acceptable escalation plan before admitting the horse rather than treating a blank permission as consent.
Is the Horse Boarding Agreement template free to use?
Yes. You can preview and test Horse Boarding Agreement on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Horse Boarding Agreement template ask for?
It asks 24 questions across 3 pages, 21 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Horse Boarding Agreement form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this contracts & agreements form work?
2 conditional rules ship with the template: Features conditional validation: if “Medication assistance required?” is Yes, “Written medication instructions for review” becomes mandatory before the form can be sent. Features conditional validation: if “Emergency veterinary care authorized?” is Yes, “Authorized spending limit and escalation instructions” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Horse Boarding Agreement form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Horse Boarding Agreement form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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