HelloForms
Cleaning · free template

Deep Cleaning Quote Request

Scope a deep clean honestly — condition, problem areas and photos — so the quote holds.

A ready-to-use cleaning & facilities form for small teams who need a reliable intake process: 12 questions, 2 pages, 3 conditional rules.

Questions
12
Pages
2
Layouts
card · classic
Conditional rules
3
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Live preview and test console

This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.

Page 1 of 2 — The property

Request a deep clean quote

1 question is hidden by conditional logic right now — change an answer above to reveal it.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Deep Cleaning Quote Request is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in cleaning & facilities.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 12 questions across 2 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 7 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It pins the request to a specific date.
  • It allows multiple selections without free text.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Deep Cleaning Quote Request lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Condition” is Neglected, the form dynamically exposes “Photos”. Otherwise that question never appears.
  • Features conditional validation: if “Condition” is Neglected, “Photos” becomes mandatory before the form can be sent.
  • Features advanced show logic: if “Problem areas” contains Post-renovation dust, the form dynamically exposes “Has builders' debris been removed?”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Deep cleans are quoted wrong more often than any other cleaning job, because the customer's description and the reality diverge sharply once you are standing in the kitchen. This form narrows that gap before anyone travels. Condition is a four-way choice with plain labels, and choosing the heaviest option requires photographs, which is the single most effective way to keep a quote accurate. Problem areas are checkboxes drawn from what actually adds hours: grease, mould, limescale, clutter and post-renovation dust, each of which needs different products and different time. Asking when the property was last professionally cleaned gives you a reliability check on the condition answer. Ticking post-renovation reveals a question about builders' debris, because removing rubble is not cleaning and should be priced or excluded explicitly. The result is a quote you can stand behind, or an informed decision to visit before quoting at all.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — The property

  • Property typerequired
  • Bedroomsrequired
  • Bathroomsrequired
  • Last professional clean
  • Conditionrequired
  • Problem areas
  • Has builders' debris been removed?

Page 2 — Photos and contact

  • Photos
  • Preferred date
  • Full namerequired
  • Email addressrequired
  • Phone numberrequired

12 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Condition”

  • Reveals questions

    If “Condition” is Neglected, the form reveals “Photos”.

  • Makes answers required

    If “Condition” is Neglected, “Photos” becomes required before the form can be submitted.

Driven by “Problem areas”

  • Reveals questions

    If “Problem areas” contains Post-renovation dust, the form reveals “Has builders' debris been removed?”.

Set it up step by step

  1. 1

    Quote a range until you see photos

    A firm price on a neglected property described in one sentence is a price you will regret.

  2. 2

    Separate clearance from cleaning

    Clutter and debris are removal work; price them as a line item or exclude them in writing.

  3. 3

    Ask for photos of the worst rooms

    Customers photograph the tidy living room by default; the help text should ask for kitchens and bathrooms.

  4. 4

    Convert to a recurring booking

    A deep clean is the natural entry point to a fortnightly contract — offer it in the quote.

Mistakes to avoid

  • Quoting from bedroom count alone, ignoring condition entirely.
  • Including post-renovation debris removal by accident because nobody asked.
  • Sending an estimator to every enquiry when photographs would answer most of them.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Price from the condition and photos, send a quote with clear inclusions and exclusions, then convert accepted quotes into a booking.

Works in both layouts

Browse card templatesBrowse classic templates

Forms that overlap this one

These pages cover the same subject ground as the deep cleaning quote request, matched on the words people actually search for.

Privacy & compliance

This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.

Frequently asked questions

How is a deep clean different from a standard clean?

It covers what a routine visit never reaches — inside appliances, descaling, skirtings, behind furniture — and takes several times longer.

Should I always visit before quoting?

Not for average condition properties. Photographs plus these questions are usually enough; reserve visits for heavy or commercial jobs.

Can I use this for offices?

Small offices, yes. For anything with a schedule or compliance requirements, use the Commercial Cleaning Proposal Request.

What if the property is worse than the photos?

State in the quote that the price assumes the condition described, and confirm on arrival before starting.

Is the Deep Cleaning Quote Request template free to use?

Yes. You can preview and test Deep Cleaning Quote Request on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Deep Cleaning Quote Request template ask for?

It asks 12 questions across 2 pages, 7 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Deep Cleaning Quote Request form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this cleaning & facilities form work?

3 conditional rules ship with the template: Features advanced show logic: if “Condition” is Neglected, the form dynamically exposes “Photos”. Otherwise that question never appears. Features conditional validation: if “Condition” is Neglected, “Photos” becomes mandatory before the form can be sent. Features advanced show logic: if “Problem areas” contains Post-renovation dust, the form dynamically exposes “Has builders' debris been removed?”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Deep Cleaning Quote Request form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Deep Cleaning Quote Request form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

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