Learn · free template

School Lunch Order

One screen for a week of school lunches: the child, class and week, each day's meal choice, allergies, dietary needs, free-meal status, payment and a contact.

A ready-to-use education & schools form for schools, tutors and course providers: 12 questions, 1 page, 3 conditional rules.

Questions
12
Pages
1
Layouts
card · classic
Time to complete
≈ 3 min
Conditional rules
3
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Meals for the week

Does your child have any allergies?
Any dietary requirement?
Is your child entitled to free or reduced-price meals?
Payment

Include your country code.

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

School Lunch Order is built for schools, tutors and course providers who need to enrol people and record permissions in one place.

  • Schools, tutors and course providers working in education & schools.
  • Teams who need to enrol people and record permissions in one place without writing code or paying for a custom build.
  • Anyone replacing consent forms chased on paper the week before term with one structured record per enquiry.
  • Respondents are students, parents and staff — the form asks them 12 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of consent forms chased on paper the week before term and turns each submission into a record your team can act on immediately.

  • 9 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It captures a phone number for urgent follow-up.
  • It pins the request to a specific date.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of School Lunch Order lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features conditional validation: if “Does your child have any allergies?” is Yes, “Allergies, listed clearly” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Any dietary requirement?” is Yes, “What they need” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Is your child entitled to free or reduced-price meals?” is No, “Payment” becomes mandatory before the form can be sent.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Lunch orders on paper mean a kitchen counting slips on Monday morning and a parent whose child ends up without a meal because a note stayed in a bag. This is completed by a parent or guardian in one screen: child's name and class, the week it covers, and the meal choice for each day with an option for packed lunch on days they bring their own. Allergies and dietary needs are asked directly and marked clearly, because a kitchen needs that information in the same place as the order rather than on a separate list from last September. The form records whether the child is entitled to free or reduced-price meals, how payment is being made, and a contact number for the day. It finishes with a note field for the small things that matter to a child — a first week, a nervous eater, a birthday — which is the kind of detail a good kitchen actually uses.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Lunch order

  • Child's full namerequired
  • Class or year grouprequired
  • Week beginningrequired
  • Meal choices, Monday to Fridayrequired
  • Does your child have any allergies?required
  • Allergies, listed clearly
  • Any dietary requirement?required
  • What they need
  • Is your child entitled to free or reduced-price meals?required
  • Paymentrequired
  • Parent or guardian namerequired
  • Contact number for today

12 questions in total.

Example of a completed school lunch order form

A sample order showing a week of lunch choices for one child.

Child's full name
Amelia Ruiz
Class or year group
Class 3B
Week beginning
08/09/2026
Meal choices, Monday to Friday
Mon: hot main, Wed: jacket potato, Fri: packed lunch from home
Does your child have any allergies?
No
Is your child entitled to free or reduced-price meals?
No
Payment
Paying online

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Does your child have any allergies?”

  • Makes answers required

    If “Does your child have any allergies?” is Yes, “Allergies, listed clearly” becomes required before the form can be submitted.

Driven by “Any dietary requirement?”

  • Makes answers required

    If “Any dietary requirement?” is Yes, “What they need” becomes required before the form can be submitted.

Driven by “Is your child entitled to free or reduced-price meals?”

  • Makes answers required

    If “Is your child entitled to free or reduced-price meals?” is No, “Payment” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Keep allergies with the order

    A kitchen should not need to cross-check a separate list from the start of the year to serve a meal safely.

  2. 2

    Include a 'not in school' option

    Trips and absences are why kitchens over-cater; giving parents the option saves food and money every week.

  3. 3

    Close orders on a set day

    Publish the cut-off on the form so the kitchen can order stock, and open the next week immediately after.

  4. 4

    Read the notes field

    A first week or a nervous eater is a two-minute kindness that parents remember for a long time.

Mistakes to avoid

  • Collecting orders without allergy information, so the kitchen works from an outdated list.
  • Not asking about free or reduced-price entitlement, which leaves families paying when they should not.
  • Leaving no way to say the child is out that day, which wastes prepared meals.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Total the choices by day, send the kitchen the counts and the allergy list, confirm payment where needed, and reopen the form for next week.

Works in both layouts

Browse card templatesBrowse classic templates

Forms that overlap this one

These pages cover the same subject ground as the school lunch order, matched on the words people actually search for.

Privacy & compliance

This form asks about a child. Collect a guardian's consent, keep contact and medical answers to the minimum you actually need, and restrict who on your team can open the responses.

Frequently asked questions

Can one form cover several children?

One order per child is clearer, because allergy details and class differ. Parents can submit twice in under a minute.

Does it take payment?

It records the payment method. If you want to charge online, add a payment step with your menu prices.

How is this different from a general order form?

It is built around a school week, with per-day choices, allergies beside the order and free-meal entitlement in the same screen.

What about children who bring a packed lunch some days?

Each day has a packed-lunch option, which is why per-day choices work better than one weekly selection.

Is the School Lunch Order template free to use?

Yes. You can preview and test School Lunch Order on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the School Lunch Order template ask for?

It asks 12 questions across 1 page, 9 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the School Lunch Order form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this education & schools form work?

3 conditional rules ship with the template: Features conditional validation: if “Does your child have any allergies?” is Yes, “Allergies, listed clearly” becomes mandatory before the form can be sent. Features conditional validation: if “Any dietary requirement?” is Yes, “What they need” becomes mandatory before the form can be sent. Features conditional validation: if “Is your child entitled to free or reduced-price meals?” is No, “Payment” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the School Lunch Order form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the School Lunch Order form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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