Sports · free template

Sports Physical Examination

Pre-participation physical completed by a clinician: history, cardiac and neurological screening, examination findings and a clearance decision.

A ready-to-use sports & recreation form for small teams who need a reliable intake process: 51 questions, 3 pages, 5 conditional rules.

Questions: 51
Pages: 3
Layouts: classic
Time to complete: ≈ 18 min
Conditional rules: 5

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Compliance checklist

Ready to publish

Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
Medical disclaimer present — passingThis form does not provide medical advice, diagnosis or treatment. Information you share here is not a substitute for care from a qualified clinician. In an emergency, contact your local emergency service immediately.
Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Sports Physical Examination is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

Small teams who need a reliable intake process working in sports & recreation.
Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
Anyone replacing chasing missing details over email with one structured record per enquiry.
Respondents are the people you send it to — the form asks them 51 questions across 3 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

36 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a phone number for urgent follow-up.
It records a signature you can keep as proof of agreement.
It pins the request to a specific date.
It allows multiple selections without free text.
It captures a numeric value you can filter and sort on.
Conditional logic hides 5 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Sports Physical Examination lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 5 conditional rules ship with it.

Features conditional validation: if “Has the athlete ever passed out or nearly passed out during exercise?” is Yes, “Details, including when and how often” becomes mandatory before the form can be sent.
Features conditional validation: if “Any family history of sudden cardiac death before age 50?” is Yes, “Relationship and age at the time” becomes mandatory before the form can be sent.
Features conditional validation: if “Has the athlete had a concussion?” is Yes, “How many, when, and how long symptoms lasted” becomes mandatory before the form can be sent.
Features conditional validation: if “Clearance decision” is Cleared with restrictions, “Restrictions and review date” becomes mandatory before the form can be sent.
Features conditional validation: if “Is the athlete under 18?” is Yes, “Parent or guardian phone” becomes mandatory before the form can be sent.
All 5 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

This is a clinical form. The history section is completed by the athlete with a parent or guardian if they are under 18, and the examination and clearance sections are completed and signed by a qualified clinician. The first page records the athlete, sport and level, and the guardian details where the athlete is a minor. The second page is the history: cardiac symptoms including chest pain, fainting or unexplained breathlessness on exertion, family history of sudden cardiac death before 50, previous concussion with dates and recovery, seizures, asthma, heat illness, previous fractures or joint injuries, current medication, allergies, and the date of the last physical. The third page is the examination: vital signs, height and weight, cardiovascular, respiratory, abdominal, skin, musculoskeletal by region, vision, and any findings requiring follow-up, ending in a clearance decision with the clinician's name, registration number and signature. This form records a clinical assessment and does not itself constitute medical advice; clearance is the clinician's judgement.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Athlete details

Athlete full namerequired
Date of birthrequired
Sex recorded for clinical purposesrequired
Sport or sportsrequired
Position, if applicable
Level of competitionrequired
School, club or teamrequired
Is the athlete under 18?required
Parent or guardian namerequired
Parent or guardian phone
Contact email addressrequired
Date of last physical examination
Family doctor or clinic

Page 2 — Medical history

Has the athlete ever passed out or nearly passed out during exercise?required
Details, including when and how often
Chest pain, tightness or pressure during exercise?required
Unexplained breathlessness or tiring faster than peers?required
Has a doctor ever ordered a heart test?required
Any family history of sudden cardiac death before age 50?required
Relationship and age at the time
Has the athlete had a concussion?required
How many, when, and how long symptoms lasted
Any seizures, or a diagnosis of epilepsy?required
Asthma or exercise-induced breathing difficulty?required
Any previous heat illness or heat exhaustion?required
Previous injuriesrequired
Injury details and current status
Current medication, including inhalers and supplementsrequired
Allergies, including to medicationrequired
Any missing or paired organ concern, such as one kidney?required
Any eating or weight concerns to discuss?required

Page 3 — Examination and clearance

Height
Weight
Blood pressurerequired
Resting pulse
Cardiovascular examinationrequired
Respiratory examinationrequired
Abdominal examinationrequired
Skinrequired
Musculoskeletal reviewrequired
Examination findings
Visionrequired
Clearance decisionrequired
Restrictions and review date
Referral or further investigation required
Examining clinician namerequired
Registration or licence numberrequired
Clinic phone number
Date of examinationrequired
Clinician signaturerequired
Parent or guardian signaturerequired

51 questions in total.

Example of a completed sports physical examination form

A sample record showing a routine pre-season clearance with no findings of concern.

Athlete full name: Marcus Feldt
Sport or sports: Soccer
Level of competition: School team
Is the athlete under 18?: Yes
Has the athlete ever passed out or nearly passed out during exercise?: No
Any family history of sudden cardiac death before age 50?: No
Has the athlete had a concussion?: No
Clearance decision: Cleared for all activity
Examining clinician name: Dr. Elena Kwan

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 5 conditional rules, grouped into 5 behaviours driven by 5 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Has the athlete ever passed out or nearly passed out during exercise?”

Makes answers required
If “Has the athlete ever passed out or nearly passed out during exercise?” is Yes, “Details, including when and how often” becomes required before the form can be submitted.

Driven by “Any family history of sudden cardiac death before age 50?”

Makes answers required
If “Any family history of sudden cardiac death before age 50?” is Yes, “Relationship and age at the time” becomes required before the form can be submitted.

Driven by “Has the athlete had a concussion?”

Makes answers required
If “Has the athlete had a concussion?” is Yes, “How many, when, and how long symptoms lasted” becomes required before the form can be submitted.

Driven by “Clearance decision”

Makes answers required
If “Clearance decision” is Cleared with restrictions, “Restrictions and review date” becomes required before the form can be submitted.

Driven by “Is the athlete under 18?”

Makes answers required
If “Is the athlete under 18?” is Yes, “Parent or guardian phone” becomes required before the form can be submitted.

Set it up step by step

1
Keep history and examination separate
The athlete and guardian complete the history; the clinician completes the examination and clearance. Mixing them makes the record unusable.
2
Never skip the cardiac questions
Fainting on exertion and a family history of early sudden cardiac death are the two answers that most often change a clearance decision.
3
Record concussion history with dates
Number of concussions and how long symptoms lasted matter more than the fact one happened, and both are needed later.
4
State restrictions in writing
'Cleared with restrictions' means nothing to a coach unless the restriction and review date are written down.

Mistakes to avoid

Letting non-clinical staff complete the examination section, which invalidates the record.
Accepting a form with no clinician registration number, so the clearance cannot be verified.
Filing last season's physical without a new date, when clearance is time-limited.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

File the completed form with the athlete's record, share only the clearance status and restrictions with coaching staff, and diarise any review or referral.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the sports physical examination, matched on the words people actually search for.

Privacy & compliance

This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.

Frequently asked questions

Who completes this form?

The athlete, with a parent or guardian if under 18, completes the history. A qualified clinician completes the examination and signs the clearance decision.

How is this different from a health screening questionnaire?

A screening questionnaire is self-reported. This includes a clinical examination and a signed clearance decision for participation in sport.

Is it medical advice?

No. It records an assessment carried out by a clinician; clearance is their professional judgement and follows the standards they work to.

How often is a physical needed?

That depends on the league, school or governing body. The form records the examination date so expiry can be tracked.

Is the Sports Physical Examination template free to use?

Yes. You can preview and test Sports Physical Examination on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Sports Physical Examination template ask for?

It asks 51 questions across 3 pages, 36 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Sports Physical Examination form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this sports & recreation form work?

5 conditional rules ship with the template: Features conditional validation: if “Has the athlete ever passed out or nearly passed out during exercise?” is Yes, “Details, including when and how often” becomes mandatory before the form can be sent. Features conditional validation: if “Any family history of sudden cardiac death before age 50?” is Yes, “Relationship and age at the time” becomes mandatory before the form can be sent. Features conditional validation: if “Has the athlete had a concussion?” is Yes, “How many, when, and how long symptoms lasted” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Sports Physical Examination form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Sports Physical Examination form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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Sports Physical Examination

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