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Dorm Housing Application

Apply for student housing: term dates and room preferences, accessibility and medical needs, lifestyle for room matching, guarantor and payment details.

A ready-to-use education & schools form for schools, tutors and course providers: 36 questions, 3 pages, 4 conditional rules.

Questions
36
Pages
3
Layouts
classic
Time to complete
≈ 15 min
Conditional rules
4
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 3 — Student and dates

Who you are and when you need a room

Include your country code.

Year of study
Are you new or returning?
Length of stay
Do you need to move in early?

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Dorm Housing Application is built for schools, tutors and course providers who need to enrol people and record permissions in one place.

  • Schools, tutors and course providers working in education & schools.
  • Teams who need to enrol people and record permissions in one place without writing code or paying for a custom build.
  • Anyone replacing consent forms chased on paper the week before term with one structured record per enquiry.
  • Respondents are students, parents and staff — the form asks them 36 questions across 3 screens.

Why this form is useful

It removes the cost of consent forms chased on paper the week before term and turns each submission into a record your team can act on immediately.

  • 28 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It records a signature you can keep as proof of agreement.
  • It pins the request to a specific date.
  • It captures a full postal address.
  • It allows multiple selections without free text.
  • Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Dorm Housing Application lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

  • Features conditional validation: if “Do you have an accessibility requirement?” is Yes, “What you need” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Is there a medical need we should know about?” is Yes, “What we should know, and what helps” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Would you like to share with someone specific?” is Yes, “Their name and whether they have applied” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Do you need to move in early?” is Yes, “Date you need to arrive, and why” becomes mandatory before the form can be sent.
  • All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Room allocation goes wrong in predictable ways: a student with a medical need placed three floors up, two people matched who keep opposite hours, a deposit chased into October. This three-page application collects what allocation actually depends on. The first page covers the student and their course, the year of study, whether they are new or returning, term dates wanted, and arrival timing including whether they need to move in early. The second page is the room: type, budget range, catered or self-catered, single or shared, and then the accessibility and medical questions asked properly — step-free access, a ground-floor room, a fridge for medication, a quiet location, and anything staff should know in case of an emergency. Lifestyle questions used for matching come next, framed honestly as preferences rather than a personality test. The third page covers the practical side: guarantor, payment plan, deposit, insurance, contract confirmations, emergency contact and any support the student would like on arrival.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Student and dates

  • Full namerequired
  • Date of birthrequired
  • Email addressrequired
  • Phone number
  • Home address
  • Course of studyrequired
  • Year of studyrequired
  • Are you new or returning?required
  • Length of stayrequired
  • Preferred move-in daterequired
  • Do you need to move in early?required
  • Date you need to arrive, and why

Page 2 — Room, access and preferences

  • Room type preferredrequired
  • Cateringrequired
  • Budget range per weekrequired
  • Do you have an accessibility requirement?required
  • What you need
  • Is there a medical need we should know about?required
  • What we should know, and what helps
  • Do you need a fridge for medication?required
  • Sleep patternrequired
  • Preferred atmosphererequired
  • Would you like to share with someone specific?required
  • Their name and whether they have applied
  • Anything else that affects placementrequired

Page 3 — Payment and confirmations

  • How will the rent be paid?required
  • Guarantor or payer name
  • Guarantor email addressrequired
  • Payment planrequired
  • Do you have contents insurance?required
  • Emergency contact namerequired
  • Emergency contact numberrequired
  • Their relationship to yourequired
  • Confirmationsrequired
  • Signaturerequired
  • Date

36 questions in total.

Example of a completed dorm housing application form

A sample application showing how a returning student might describe their room preferences.

Full name
Jordan Whitfield
Course of study
Marine Biology
Year of study
Second year
Room type preferred
Single with shared bathroom
Do you have an accessibility requirement?
No
Sleep pattern
Somewhere in between
Preferred atmosphere
Sociable but calm
How will the rent be paid?
By a parent or guardian
Emergency contact name
Grace Whitfield

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 4 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Do you have an accessibility requirement?”

  • Makes answers required

    If “Do you have an accessibility requirement?” is Yes, “What you need” becomes required before the form can be submitted.

Driven by “Is there a medical need we should know about?”

  • Makes answers required

    If “Is there a medical need we should know about?” is Yes, “What we should know, and what helps” becomes required before the form can be submitted.

Driven by “Would you like to share with someone specific?”

  • Makes answers required

    If “Would you like to share with someone specific?” is Yes, “Their name and whether they have applied” becomes required before the form can be submitted.

Driven by “Do you need to move in early?”

  • Makes answers required

    If “Do you need to move in early?” is Yes, “Date you need to arrive, and why” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Allocate access needs first

    Ground-floor and step-free rooms are limited, so place those students before general matching rather than rearranging later.

  2. 2

    Keep medical answers with staff who need them

    Ask what helps, not for a diagnosis, and share only with the people who need it to keep the student safe.

  3. 3

    Frame matching as preferences

    Sleep pattern and tidiness predict roommate friction better than any personality question, and students answer them honestly.

  4. 4

    Confirm the guarantor early

    Most late deposits are not refusals; they are a parent or sponsor who was never emailed.

Mistakes to avoid

  • Collecting accessibility needs after allocation, when the suitable rooms are already taken.
  • Matching roommates on course alone, which ignores the two things that actually cause conflict.
  • Leaving early arrival unasked, so students turn up to a locked building the week before term.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Confirm eligibility, place accessibility and medical cases first, match remaining students on preferences, then send the offer with deposit and arrival details.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the dorm housing application, matched on the words people actually search for.

Privacy & compliance

This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.

Frequently asked questions

Is a diagnosis required for a medical need?

No. The form asks what would help and what staff should know in an emergency, which is what allocation actually needs.

Can friends request each other?

Yes, and the form asks whether the other person has applied, since mutual requests are the only ones that can be honoured.

How is this different from a general rental application?

It is built for term-based residences: academic year dates, catering, roommate matching, guarantors and arrival support.

What if a student's plans change?

Point them to the deposit and cancellation terms they confirmed here, and handle withdrawals through the course withdrawal form.

Is the Dorm Housing Application template free to use?

Yes. You can preview and test Dorm Housing Application on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Dorm Housing Application template ask for?

It asks 36 questions across 3 pages, 28 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Dorm Housing Application form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this education & schools form work?

4 conditional rules ship with the template: Features conditional validation: if “Do you have an accessibility requirement?” is Yes, “What you need” becomes mandatory before the form can be sent. Features conditional validation: if “Is there a medical need we should know about?” is Yes, “What we should know, and what helps” becomes mandatory before the form can be sent. Features conditional validation: if “Would you like to share with someone specific?” is Yes, “Their name and whether they have applied” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Dorm Housing Application form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Dorm Housing Application form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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