Pets · free template

Pet Surrender

A calm, non-judgemental surrender record: the pet's history and health, behaviour around people and animals, the reason, and what the owner hopes for.

A ready-to-use pets & veterinary form for small teams who need a reliable intake process: 36 questions, 2 pages, 4 conditional rules.

Questions
36
Pages
2
Layouts
classic
Time to complete
≈ 12 min
Conditional rules
4
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 2 — About the pet

Tell us about them

Species
Sex
Neutered or spayed?
Where did they come from?
Are vaccinations up to date?
Is the pet on medication?
May we contact your vet for records?

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Pet Surrender is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in pets & veterinary.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 36 questions across 2 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 29 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It records a signature you can keep as proof of agreement.
  • It allows multiple selections without free text.
  • Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Pet Surrender lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

  • Features conditional validation: if “Has the pet ever bitten or injured anyone?” is Yes, “What happened, and when” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Is the pet on medication?” is Yes, “What they take, and how often” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Would you like to know how they get on?” is Yes, “Best way to reach you” becomes mandatory before the form can be sent.
  • Features conditional validation: if “May we contact your vet for records?” is Yes, “Vet practice name and phone” becomes mandatory before the form can be sent.
  • All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Nobody fills in a surrender form on a good day. The tone here is plain and without judgement, because the more honest the answers, the better the outcome for the animal. The first page covers the pet: name, species and breed, age, sex and whether they are neutered, microchip number, colour and markings, how long the owner has had them and where they came from. It records health openly — vaccinations, current medication, ongoing conditions, the vet practice, and whether the owner consents to records being requested — since a shelter that knows about a medication can keep giving it. The second page is the part that decides placement: how the pet is with children, with other dogs and cats, with strangers, on a lead, when left alone, around food, and whether they have ever bitten or shown aggression, asked directly and without loading. It ends with the reason for surrender, what the owner would like for the pet, and whether they want to be told how things turn out.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — About the pet

  • Pet's namerequired
  • Speciesrequired
  • Breed or typerequired
  • Age, or best estimaterequired
  • Sexrequired
  • Neutered or spayed?required
  • Colour and markingsrequired
  • Microchip number, if known
  • How long you have had themrequired
  • Where did they come from?required
  • Are vaccinations up to date?required
  • Is the pet on medication?required
  • What they take, and how often
  • Any ongoing health conditions
  • May we contact your vet for records?required
  • Vet practice name and phone

Page 2 — Behaviour and reason

  • How are they with children?required
  • How are they with dogs?required
  • How are they with cats?required
  • How are they with people they do not know?required
  • How are they when left alone?required
  • Around food or toys?required
  • Has the pet ever bitten or injured anyone?required
  • What happened, and when
  • Things they loverequired
  • Things that frighten or upset themrequired
  • Food they are used torequired
  • Reason for surrenderrequired
  • What you would like for themrequired
  • Your namerequired
  • Phone number
  • Email addressrequired
  • Would you like to know how they get on?required
  • Best way to reach you
  • Please confirmrequired
  • Signaturerequired

36 questions in total.

Example of a completed pet surrender form

A sample record showing how an owner might describe a dog they can no longer keep.

Pet's name
Biscuit
Species
Dog
Breed or type
Labrador cross
Age, or best estimate
4 years
Are vaccinations up to date?
Yes
How are they with children?
Good with children
Has the pet ever bitten or injured anyone?
No
Reason for surrender
Moving home
What you would like for them
A quiet home where he can still get a long walk every day.

Sample data — no real people, addresses or records are shown.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 4 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Has the pet ever bitten or injured anyone?”

  • Makes answers required

    If “Has the pet ever bitten or injured anyone?” is Yes, “What happened, and when” becomes required before the form can be submitted.

Driven by “Is the pet on medication?”

  • Makes answers required

    If “Is the pet on medication?” is Yes, “What they take, and how often” becomes required before the form can be submitted.

Driven by “Would you like to know how they get on?”

  • Makes answers required

    If “Would you like to know how they get on?” is Yes, “Best way to reach you” becomes required before the form can be submitted.

Driven by “May we contact your vet for records?”

  • Makes answers required

    If “May we contact your vet for records?” is Yes, “Vet practice name and phone” becomes required before the form can be submitted.

Set it up step by step

  1. 1

    Keep the tone free of judgement

    Owners who feel judged leave out the bite history and the medication. A plain form protects the animal better than a stern one.

  2. 2

    Ask about bites directly

    A neutral yes-or-no question with room to explain gets far more honest answers than a warning about consequences.

  3. 3

    Get vet consent in writing

    Permission to request records turns a guessed medical history into a real one within a day.

  4. 4

    Offer an update

    Owners who are told the pet settled well are the ones who recommend you, and it costs one email.

Mistakes to avoid

  • Writing the form as a questionnaire about the owner's failings, which hides the information staff need.
  • Not asking what food the pet is used to, which causes an avoidable stomach upset in the first week.
  • Skipping microchip details, so ownership transfer is a problem weeks later.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Confirm intake arrangements, request vet records where permission was given, assess behaviour on arrival, and update the previous owner if they asked to hear.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the pet surrender, matched on the words people actually search for.

Privacy & compliance

This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.

Frequently asked questions

How is this different from an adoption application?

Adoption is someone taking a pet home. This is an owner handing one in, so it collects history, health and behaviour rather than screening a home.

Will honest behaviour answers mean the pet is turned away?

Say plainly on your form what happens. Most shelters would rather know, because a hidden bite history is the worst possible outcome.

Can someone surrender a pet they do not own?

The confirmation asks about legal ownership or the owner's authority, which covers bereavements and family situations.

Should we ask the reason?

Yes, but as options plus free text. Reasons are usually practical — housing, money, illness — and knowing them helps place the animal.

Is the Pet Surrender template free to use?

Yes. You can preview and test Pet Surrender on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Pet Surrender template ask for?

It asks 36 questions across 2 pages, 29 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Pet Surrender form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this pets & veterinary form work?

4 conditional rules ship with the template: Features conditional validation: if “Has the pet ever bitten or injured anyone?” is Yes, “What happened, and when” becomes mandatory before the form can be sent. Features conditional validation: if “Is the pet on medication?” is Yes, “What they take, and how often” becomes mandatory before the form can be sent. Features conditional validation: if “Would you like to know how they get on?” is Yes, “Best way to reach you” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Pet Surrender form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Pet Surrender form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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