Pets · free template

Pet Vaccination Record

One screen to record a pet's vaccinations: species and vet practice, booster and rabies dates, any past reaction, a card photo and owner contact.

A ready-to-use pets & veterinary form for small teams who need a reliable intake process: 12 questions, 1 page.

Questions
12
Pages
1
Layouts
card · classic
Time to complete
≈ 3 min
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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

The pet, and what they have had

Species
Has the pet ever reacted to a vaccination?
Is flea and worm treatment up to date?

Attach a file — the size limit is shown below.

Any file type up to 50 MB (larger files are rejected) · uploads are saved on the live form

Include your country code.

This template runs as a straight sequence — no branching rules.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Pet Vaccination Record is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in pets & veterinary.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 12 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 9 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It pins the request to a specific date.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Pet Vaccination Record lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered.

  • This template runs as a straight sequence: every respondent sees every question, in order.
  • You can add branching yourself in the Logic tab — pick a question, a condition, and the field or page it should reveal, hide, require or skip to.

About this template

Boarding kennels, groomers, training clubs and day care all need the same thing before a pet arrives: proof of what it has had and when the next one is due. This single screen collects it without a phone call to the practice. It records the pet's name, species and date of birth, the practice that vaccinated them, the vaccines included in the current booster and when the next one is due, and the rabies date where it applies. One question is worth having on the record: whether the pet has ever reacted to a vaccination, since that changes how a facility handles them. An upload field takes a photo of the vaccination card, which settles any question a date field cannot, and it closes with the owner's name, phone number and whether flea and worm treatment is current.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Vaccination record

  • Pet's namerequired
  • Speciesrequired
  • Date of birth, or best estimaterequired
  • Veterinary practicerequired
  • Next booster duerequired
  • Vaccines included in the boosterrequired
  • Rabies vaccination date, if applicable
  • Has the pet ever reacted to a vaccination?required
  • Is flea and worm treatment up to date?required
  • Photo of the vaccination card
  • Owner namerequired
  • Phone number

12 questions in total.

Example of a completed pet vaccination record form

A sample record showing a dog's current booster and rabies dates before a boarding stay.

Pet's name
Coco
Species
Dog
Breed or type
Beagle
Veterinary practice
Maple Street Veterinary Clinic
Most recent booster given
14/01/2026
Next booster due
14/01/2027
Rabies vaccination date, if applicable
14/01/2026
Has the pet ever reacted to a vaccination?
No
Is flea and worm treatment up to date?
Yes

Sample data — no real people, addresses or records are shown.

Set it up step by step

  1. 1

    Ask for the next-due date

    A due date tells you whether the pet is covered on the day it arrives, which matters more than the date it was given.

  2. 2

    Take a photo of the card

    The upload settles any question about what was given, and it takes the owner five seconds.

  3. 3

    Record reactions

    A previous reaction changes how a practice or facility handles the pet, and it is rarely written anywhere central.

  4. 4

    Check on arrival, not after

    Run the due date against the booking date at check-in, since a booster that lapses mid-stay is a real problem.

Mistakes to avoid

  • Collecting dates given with no due dates, so nobody knows whether cover is current.
  • Accepting a verbal 'she's up to date' instead of a card photo.
  • Not asking about reactions, which is usually the first thing a facility needs to know if something goes wrong.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Check the due dates against the booking or class date, file the card photo with the pet's record, and remind the owner ahead of the next booster.

Works in both layouts

Browse card templatesBrowse classic templates

Forms that overlap this one

These pages cover the same subject ground as the pet vaccination record, matched on the words people actually search for.

Privacy & compliance

This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.

Frequently asked questions

How is this different from a human immunisation record?

Different vaccines, different intervals and a different subject. This is a pet's record, built around what kennels, groomers and clubs need to see.

Do we need the batch number?

The photo upload covers most of what a batch number would tell you, so the form leaves the card photo to do that job.

Which vaccines should we ask about?

The form covers core boosters plus rabies and kennel cough. Adjust the labels to match what your local practices record.

Can this replace the vaccination card?

No. It records what the card says and keeps a photo of it, which is what facilities need before an arrival.

Is the Pet Vaccination Record template free to use?

Yes. You can preview and test Pet Vaccination Record on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Pet Vaccination Record template ask for?

It asks 12 questions across 1 page, 9 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Pet Vaccination Record form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

Can I add conditional logic to this pets & veterinary form?

Yes. The template runs as a straight sequence out of the box, and you can add show, hide, require or skip rules in the Logic tab — pick a question, a condition, and the field or page it should affect.

Where do responses to the Pet Vaccination Record form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Pet Vaccination Record form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

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