Lost Pet Report
One short screen to report a lost pet: colour and markings, where and when they were last seen, how they react to strangers, a photo and a contact number.
A ready-to-use pets & veterinary form for small teams who need a reliable intake process: 14 questions, 1 page, 3 conditional rules.
- Questions
- 14
- Pages
- 1
- Layouts
- card · classic
- Time to complete
- ≈ 3 min
- Conditional rules
- 3
Searches this template answers
Live preview and test console
This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.
3 questions are hidden by conditional logic right now — change an answer above to reveal them.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Lost Pet Report is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in pets & veterinary.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 14 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 10 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It captures a phone number for urgent follow-up.
- It accepts a document or photo upload as evidence.
- It pins the request to a specific date.
- It allows multiple selections without free text.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Lost Pet Report lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Check the upload limits on the file question so respondents can attach what you actually need.
- 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features advanced show logic: if “Anything else that helps identify them?” is They are microchipped, the form dynamically exposes “Microchip number, if you have it”. Otherwise that question never appears.
- Features advanced show logic: if “Anything else that helps identify them?” is They need medication, the form dynamically exposes “What medication they need, and how urgently”. Otherwise that question never appears.
- Features advanced show logic: if “Anything else that helps identify them?” is There is something distinctive about them, the form dynamically exposes “What makes them easy to recognise”. Otherwise that question never appears.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
When a pet goes missing the owner is not going to work through three pages, and the shelter needs the details that let staff match a found animal in seconds. This form asks twelve things and nothing else: the pet's name, species, colour, markings and type, where they were last seen and when, how they react to strangers, a photo that can be shared, the owner's name and best number, and permission to publish the details. Everything conditional sits behind one question — anything else that helps identify them — which reveals the microchip number, a line for medication and how urgently it is needed, and a line for whatever makes the pet instantly recognisable, such as a limp, one blue eye or a collar with a bell. Temperament is asked because a frightened cat that hides for days needs a completely different search from a friendly dog that will follow anyone, and permission to share is asked because a lost pet post nobody can share is a post nobody sees.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Lost pet report
- Pet's namerequired
- Speciesrequired
- Colour, markings and breed or typerequired
- Where they were last seenrequired
- Date last seenrequired
- How do they react to strangers?required
- Anything else that helps identify them?required
- Microchip number, if you have it
- What medication they need, and how urgently
- What makes them easy to recognise
- Photo we can share
- Your namerequired
- Best phone numberrequired
- May we share these details publicly?required
14 questions in total.
Example of a completed lost pet report form
A sample report showing how an owner might describe a cat that has gone missing.
- Pet's name
- Pepper
- Species
- Cat
- Colour, markings and breed or type
- Grey tabby with a white chest, short-haired
- Anything else that helps identify them?
- They are microchipped, There is something distinctive about them
- What makes them easy to recognise
- One torn ear from a scrap years ago
- Where they were last seen
- Elm Street park
- Date last seen
- 02/09/2026
- How do they react to strangers?
- Nervous, will run
- May we share these details publicly?
- Yes
Sample data — no real people, addresses or records are shown.
How the form changes as it's filled in
This template ships with 3 conditional rules, grouped into 3 behaviours driven by 1 question. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Anything else that helps identify them?”
- Reveals questions
If “Anything else that helps identify them?” is They are microchipped, the form reveals “Microchip number, if you have it”.
- Reveals questions
If “Anything else that helps identify them?” is They need medication, the form reveals “What medication they need, and how urgently”.
- Reveals questions
If “Anything else that helps identify them?” is There is something distinctive about them, the form reveals “What makes them easy to recognise”.
Set it up step by step
- 1
Log the microchip number first
It is the fastest match there is; a found animal with a chip can be reunited before a description is even read.
- 2
Ask how they react to strangers
A frightened cat that hides for days needs a completely different search from a friendly dog that will follow anyone.
- 3
Get permission to share
Ask once, with an option to withhold the phone number, and the post can go out immediately instead of waiting for a reply.
- 4
Flag medication as urgent
A diabetic pet outdoors is a time-limited situation, and it should move the report to the top of the list.
Mistakes to avoid
- Long forms that owners abandon in the first frantic hour.
- No photo field, which makes matching a found animal much slower.
- Not asking about temperament, so volunteers search for a nervous animal in a way that drives it further away.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Check the report against found animals and recent intakes, share the details where permitted, alert local vets and wardens, and contact the owner the moment there is a possible match.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the lost pet report, matched on the words people actually search for.
Pet Vaccination Record
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Rescue Pet Adoption Application Form
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Dog Grooming Appointment Form
adoptionanimalboardingclinicdog
Pet Foster Application
adoptionanimalboardingclinicgrooming
Quick Vet Appointment Request
adoptionanimalboardingclinicgrooming
Dog Training Class Enrollment
adoptionanimalboardingclinicdog
Privacy & compliance
This form collects health information. Keep access limited to the people who need it, turn on encrypted answers for the clinical questions, and set a retention window so records don't sit in the dashboard forever.
Frequently asked questions
Does this contact the microchip database?
No. It logs the report with you. The owner should also contact their microchip registry, which is worth saying in your confirmation message.
Why so few questions?
A distressed owner finishes a short form. Size, age, sex and neutering rarely decide a match, so they are left out and the identifying details are asked instead.
Is one screen really enough?
Yes. Everything that matches a found animal fits on one screen, and a distressed owner will finish it.
How is this different from a found pet report?
This is the owner reporting a pet missing. A found report comes from whoever has the animal; keeping the two separate makes matching easier.
Is the Lost Pet Report template free to use?
Yes. You can preview and test Lost Pet Report on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Lost Pet Report template ask for?
It asks 14 questions across 1 page, 10 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Lost Pet Report form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this pets & veterinary form work?
3 conditional rules ship with the template: Features advanced show logic: if “Anything else that helps identify them?” is They are microchipped, the form dynamically exposes “Microchip number, if you have it”. Otherwise that question never appears. Features advanced show logic: if “Anything else that helps identify them?” is They need medication, the form dynamically exposes “What medication they need, and how urgently”. Otherwise that question never appears. Features advanced show logic: if “Anything else that helps identify them?” is There is something distinctive about them, the form dynamically exposes “What makes them easy to recognise”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Lost Pet Report form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Lost Pet Report form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Can respondents upload files?
Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.
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